What are the responsibilities and job description for the Executive Assistant position at C & S Machine & Manufacturing Corporation?
Are you an organized, proactive professional ready to take on a high-impact role in a fast-paced environment? Join our team of high achievers as an Executive Assistant, where your expertise will help drive efficiency, streamline executive operations, and support key decision-makers in a fast-paced, growth-focused manufacturing environment. This is a rare opportunity to become an integral part of the region's premier world class contract manufacturer, started in 1969. We are experts in the world of CNC Machining, employing the best people and the best technology. Our 60,000 sq foot facility is the cleanest you will find in this region, offering an organized and innovative working environment. The industries we are proud to serve include Firearms, Aerospace & Defense, Material Handling, Agriculture, and Medical.
We are currently building a 78,000 sq. ft. state of the art, climate-controlled facility, located 18 minutes east of downtown Louisville off I-71, in LaGrange, KY. Our current facility is in the heart of Louisville, KY. We are targeting our move to the new facility to be completed by Spring 2026.
Bring your skills and thrive in a culture that values professionalism, initiative, and a commitment to excellence in every detail!
Roles and Responsibilities
- Provide high-level executive and general administrative support to the Management team.
- Manage calendars, coordinate scheduling, and prepare agendas, presentations, and materials for internal and external meetings, plant visit, or audits.
- Assist in preparing reports, presentations, spreadsheets, and communications.
- Handle confidential and time-sensitive information promptly and with discretion.
- Organize and maintain digital filing.
- Assist in planning and executing company events and holidays.
- Support internal process improvements and policy implementation.
- Arrange travel and accommodations, including flights, hotels, ground transportation.
- Lead or assist in the planning and execution of strategic initiatives, tracking milestones and reporting on progress.
Education Requirements
- Associate or bachelor’s degree in business administration or related field.
- 3–5 years of experience working in an executive role.
Qualifications
- Proven experience as an executive assistant, administrative assistant, or similar role (manufacturing or industry setting preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Predictive Index knowledge (preferred).
- Comfortable multitasking, prioritizing, and solving problems in a fast-paced environment.
- Excellent written and verbal communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Reliable attendance and dependability in meeting commitments and deadlines.
Core Values
- Fanatical About Precision - We build correct and efficient processes, and we execute them with relentless accuracy. We avoid shortcuts because quality is on the line. Our customers and our teammates can expect precision-made products every single day.
- Accountable to Each Other - We take responsibility for our actions, owning both successes and mistakes. We hold ourselves and our colleagues accountable to our standards of excellence. We all play for the same team, and every win is shared.
- Challenge Accepted - We’re not afraid to try something new, to solve a problem, or to think of new ideas. We like to figure things out. We meet new tasks with enthusiasm and curiosity. Our default is YES.
- Truth Tellers, Always - We are honest and ethical in all our actions. Our communications with our clients and each other are clear, timely, frank, and fair. We are empowered and obligated to voice concerns. We honor our commitments because our word is our bond.
- Service With Humility - We leave our egos at the door. No task is too small to be done well; no person is too experienced to learn something new.
C & S Machine and Manufacturing Corporation is an Equal Opportunity Employer. We provide equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.
