Administrative Assistant Senior Healthcare

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

Are you looking for a role where you can make a meaningful impact while being part of a supportive, collaborative team? The Department of Physical Medicine and Rehabilitation seeks an Administrative Assistant Senior to join our driven and motivated group of administrative professionals. PM&R operates out of an off-site facility at the Burlington Building on Eisenhower Parkway, right across from the Briarwood complex. Say goodbye to your parking pass - it's free!

We pride ourselves on working collectively to support faculty, ensuring they can focus on what matters most?delivering exceptional care, education, and research. While we take our work seriously, our team thrives in a flexible and relaxed environment that values creativity, balance, and personal well-being.

The ideal candidate for this role will possess the ability to navigate conflicting priorities and due dates for multiple projects, think critically, and implement innovative approaches to day-to-day and future state needs, and is highly motivated to anticipate needs and solve problems.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings
  
  

Responsibilities*

Essential Job Functions

Academic-focused administrative support of clinical faculty

• Faculty Calendar Management
• QGenda Schedule Management
• Meeting Coordination and Support
• Scholarly Activity
  
  

Position Specific Functions

• Professional Activities and Reimbursements
• Technology Assistance
• Legal Items
• Additional/Miscellaneous
  
  

Support For Non-ACGME Fellowships

• Provide onboarding and offboarding support for incoming and outgoing fellows, including clinic schedule maintenance and setup, and training needs.
• Provide website management for non-ACGME programs.
• Collaborate with Program Directors for programmatic growth and integration with ACGME program offerings.
• Assist with recruitment and interviewing of fellowship candidates.
  
  

Required Qualifications*

• High school diploma
• 5 years of experience in an administrative role
• Proficiency with Microsoft Office Suite products
• Excellent verbal and written communication skills, including spelling, grammar, and punctuation
• Ability to exercise initiative, independent judgment, diplomacy, confidentiality, and a positive service-oriented attitude
• Solid organizational and problem-solving skills
• Demonstrated dependability, initiative, ability to multi-task, and ability to accept direction
• Demonstrated ability to work collaboratively with multidisciplinary teams across different sites and program
• Willingness and openness to new ideas, processes, and changes that improve patient care
• Excellent interpersonal skills
  
  

Desired Qualifications*

• College degree or coursework
• Reasonable knowledge of medical terminology
• Understanding of existing policies and procedures at Michigan Medicine
• Proficiency in QGenda
• Experience with Endnote, Sharepoint, Microsoft Office 365, and Adobe applications
  
  

Work Schedule

Hybrid work schedule - 4 days of remote work with 1 day onsite per week. Additional in-office time may be requested to support varying needs of faculty and events.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Union Affiliation

This position is included in the bargaining unit represented by the United Michigan Medicine Allied Professionals (UMMAP), which represents bargaining unit members in all matters with respect to wages, benefits, hours, and other terms and conditions of employment.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Opening ID

258419

Working Title

Administrative Assistant Senior Healthcare

Job Title

Admin Asst Sr Healthcare

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Medical School

Department

MM PM&R

Posting Begin/End Date

1/03/2025 - 1/17/2025

Career Interest

Administration