What are the responsibilities and job description for the Senior Executive Assistant position at Caduceus Healthcare Inc.?
Senior Executive Assistant
National Institutes of Health (NIH)
The primary goal of this acquisition is to obtain administrative support services for NIH to meet Government laws and regulations and assist leadership in optimizing NIH’s technology to advance biomedical research through cutting edge practices and techniques.
Place of Performance: National Institute of Health 6555 Rock Spring Drive, Bethesda, MD 20817. NIH envisions contractor staff will perform work on-site and off-site.
Period of Performance: The base period of performance is a twelve (12) month base period with two (2) twelve (12) month option periods.
Schedule: The NIH’s core business hours (ranging between 9:00 am to 3:00 pm Monday through Friday) except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government facility closings.
Requirements:
- Education and experience: Bachelor’s degree; 5 years of related experience required in working in an executive assistant role supporting C-level executives; advanced proficiency in Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint) and other communications platforms (e.g., Zoom)
- Ability to communicate effectively and professionally
- Excellent organizational skills with an ability to think proactively and prioritize work
- Familiarity with online calendars, cloud systems, and ERPs
- U.S. Citizen
Duties and Responsibilities will include but are not limited to the following:
- Coordinate daily calendars of executive leadership for OCIO
- Plan and facilitate appointments and events
- Act as the point of contact between executive leadership and employees/clients
- Create regular reports and update internal databases
- Make travel arrangements
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
- Respond promptly to manager queries
- Facilitate internal communication (e.g. distribute information and schedule presentations)
- Suggest more efficient ways to run the office and troubleshoot malfunctions
- Keep a tracker for review with the leadership team.
