Clerk - Sheriff Department

Job Summary

Under the direct supervision of the Support Services Manager or Law Enforcement Commander, performs all clerical functions assigned to the Support Services Division including law enforcement and jail records, civil process, administrative reception and switchboard.

Calhoun County is committed to developing and maintaining a diverse workplace that provides an inclusive environment with equitable treatment for all employees and the public it serves.

Primary Duties & Responsibilities

• Receives telephone calls and visitors to Sheriff’s Department, answering questions, providing requested information, scheduling appointments or referring to appropriate individual.
• Process jail and law enforcement records which includes FOIA requests, verification of incarceration, sex offender registrations, citations, file maintenance and archiving.
• Processes money received for housing, emergency response, FOIA requests, background checks, writs, summons, etc.
• Processes background inquiries for governmental agencies and individuals.
• Processes warrants for L.E.I.N. entry and letters for L.E.I.N verification.
• Processes State abandoned vehicle forms including sending letters to owners and filling out L.E.I.N. entry forms for vehicles.
• Processes purchase permit requests.
• Processes and tracks criminal subpoenas and notices to appear.
• Performs other duties as assigned.

Qualifications

• The job requires knowledge normally acquired through the completion of specialized training with course emphasizing computer applications and business skills.
• One to two years of experience in an office environment.
• Interpersonal skills necessary to communicate with County personnel and the general public in situations requiring tact and patience.

• Computer skills necessary to effectively utilize word processing, database and spreadsheet software systems.

• Mental ability to frequently handle simultaneous projects requiring concentration and attention to detail with frequent distractions due to people and/or telephone calls. Incumbent is periodically required to handle pressures related to meeting deadlines, fulfilling scheduling requirements, etc. Incumbent is frequently required to handle pressures dealing with concerned citizens, employees, etc.
• Physical ability to periodically transport items weighing up to twenty-five pounds. Incumbent is frequently required to stoop or bend to accommodate different working positions. Incumbent is frequently required to sit for extended periods of time. Incumbent is occasionally required to perform repetitive movement and/or work in confined areas.

Supplemental Information

Supervisory Responsibilities

• None

• Work includes occasional exposure to noise, fumes and/or odors and frequent exposure to dirt and/or dust.
• Work may include occasional contact with infectious disease.
• Intermittent or cyclical work pressures are occasionally experienced.
• Extended work days (beyond eight hours/day) are occasionally required.
• On-call availability to handle work problems, attend meetings, handle emergencies/crisis situations, etc. at all hours is occasionally required.

Calhoun County's benefits package offers flexibility, choice, and value. It is an attractive component of our employees total compensation package. At Calhoun County, we know that good benefit plans are important to employees and their families. We're committed to providing employees with access to a wide range of information and tools so they can stay informed and make the most of their Calhoun County flexible benefit package.

What benefits does Calhoun County offer its full time employees?

Medical: Blue Cross/Blue Shield of Michigan with 3 Different Flexible Benefit Plan Options
Dental: 100% Employer Paid through Delta Dental
Vision: 100% Employer Paid through BCBSM Vision Services Plan (VSP)
Employee Health & Wellness Center (Premise Health): Most Services 100% Employer Paid
Life Insurance: 100% Employer Paid for Basic Life & AD&D
Short Term Disability: 100% Employer Paid for 67% Wage Loss Benefits up to 26 Weeks
Retirement: Employer 401(k) Match Program Up to 7% of Employee Contribution
Employee Assistance Program (EAP): 100% Employer Paid Through Bronson HelpNet

Click Here for 2024 BENEFIT INFORMATION AND FORMS

Flexible Scheduling & Telecommuting Options Depending on Position & Department

• Start through fourth years – 168 Hours (4.2 weeks based on 40-hour work week)
• Fifth through ninth years – 208 Hours (5.2 weeks)
• Tenth through fourteenth years – 248 Hours (6.2 weeks)
• Fifteen and Subsequent years – 288 Hours (7.2 weeks)

(amounts & distribution may vary slightly by union contract, policy, and/or defined work week)

Paid Holidays: 14 Paid Holidays Throughout the Year

• Term Life Insurance (above Employer Paid Plan)
• Critical Illness & Accident Insurance
• Long Term Disability Wage Loss Benefits
• Flexible Spending Accounts (FSA)
• Health Savings Accounts (HSA)
• Employee Wellness Program
• Perks Program (discounts at local merchants for being a County employee)