Event Coordinator, Program and Events

The Event Coordinator will play an integral role in the planning, coordination, and execution of a diverse range of events and programs. This role demands a highly organized, detail-oriented professional with exceptional communication skills and a strong ability to manage multiple projects simultaneously. The Event Coordinator will be responsible for managing key aspects of event logistics, maintaining strong relationships with exhibitors and sponsors, and supporting the overall marketing and operational efforts of the events. ESSENTIAL JOB DUTIES CABE Vision • Actively support CABE’s vision of biliteracy, educational equity, and 21st century success for all, and the implementation of the CABE Strategic Plan. Tasks and Duties Event Planning & Support: • Facilitate the comprehensive coordination of events, including maintaining up-to-date databases and market information to support event planning and execution. • Oversee the logistics for housing and transportation arrangements for attendees and staff at annual conferences. • Coordinate the scheduling of webinars and in-person meetings, ensuring seamless integration with programmatic and event timelines. Exhibitor & Sponsor Relations: • Serve as the primary point of contact for exhibitors and sponsors, managing inquiries, addressing concerns, and ensuring a positive experience. • Oversee the complete lifecycle of exhibitor and sponsor engagement, including registration, advertisement placement, shipping logistics, and other critical conference details. • Manage the financial aspects of exhibitor and sponsor participation, including processing payments, collaborating with the Accounts Receivable team, and following up on outstanding fees. Marketing & Communications: • Develop and execute marketing and publicity initiatives, including the creation of promotional materials such as flyers and email campaigns. • Collect and coordinate the submission of advertisements for annual The California Association for Bilingual Education (CABE) is a non-profit organization dedicated to promoting biliteracy and quality educational experiences for all students in California, with a focus on English Learners in school settings. CABE works with organizations and partners statewide advocating for academic success and equity for students and their families with diverse cultural, racial and linguistic backgrounds. Applications must include a Resume/Curriculum Vitae, Letter of Introduction • Must possess a valid California Identification. • Demonstrated experience in event coordination or a related field, with a proven track record of successful event management. • Strong organizational, project management, and multitasking abilities. • Excellent verbal and written communication skills, with the ability to engage effectively with diverse stakeholders. • Proficiency in industry-standard software and tools (e.g., Microsoft Office, including, but not limited to, Word, Excel, PowerPoint, Adobe Acrobat, Google Apps, Zoom, Teams, social media, and event management platforms). • Ability to work both independently and collaboratively within a team, adapting to changing priorities and deadlines. • Ability to travel and stay overnight within the U.S. • Possess physical abilities including standing and sitting for extended periods, talking/hearing, near and far visual acuity, pushing/pulling, lifting, reaching, carrying, field of vision, and fine manual dexterity • Flexibility to work some weekends

Salary : $20 - $30