What are the responsibilities and job description for the Facilities Finance Coordinator (Administrative Support Coordinator I) position at California State University, Fullerton?
Job Title
Facilities Finance Coordinator
Classification
Administrative Support Coordinator I
AutoReqId
542542
Department
Financial Operations
Sub-Division
Associate Vice President, Facilities Management
Salary Range
Classification Range $3,864 - $6,072 per month
(Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,416 per month)
Appointment Type
Ongoing
Time Base
Full Time
Work Schedule
Monday – Friday, 8:00 AM – 5:00 PM
About CSUF
Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.
Job Summary
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About The Position
Capital Programs and Facilities Management (CPFM) is committed to planning, developing, and maintaining a safe, sustainable, and high-quality learning and working environment for the campus community. Facilities Management provides oversight of university resources and assets and is responsible for the development of the University’s facilities including land use planning, capital improvement, project development, construction, as well as facilities operations and maintenance including custodial services, landscape services, building trade services, mechanical and electrical, and recycling services. We seek an exceptional individual to join our department as the Facilities Finance Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity.
Under the direction of the Finance Manager of Capital Programs and Facilities Management (CPFM), or their designee, this position is responsible to provide administrative/clerical and financial support for CPFM facilities and construction operations. Primary responsibilities are to track, record and file invoices for all major and minor projects. This position requires initiative, attention to detail and independently performs technical duties. Works closely and collaboratively with a diverse group of individuals. The administrative support coordinator works well in a team environment and understands the balance of sharing duties, taking ownership, and will take the initiative to complete tasks as needed. This position takes pride in every aspect of their work to create and maintain an excellent learning environment and thrives in a university environment where staff are empowered for personal growth and supported in growth. Utilizes PeopleSoft Financial System (CFS) - OBIEE, Compass Project System, and Facilities Management Tower Mounted Amplifier (TMA) system to track all financial data and extract reports. Other duties as assigned.
Essential Qualifications
High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.
Preferred Qualifications
Four years of progressively responsible experience involving thorough, detailed knowledge of CSU operating policies and procedures in facilities management and construction environment. Excellent organizational skills to perform a broad range of complex tasks with minimal supervision. Excellent verbal communication skills to establish and maintain effective and cooperative working relationships with multiple internal and external contacts. Ability to independently prioritize assignments for multiple individuals and meet deadlines. Must be flexible to function effectively in a fast-paced environment with constant interruptions and changing priorities. Skill in using PC (Windows) with Word, Excel software utilizing complex spreadsheets, Outlook Calendar/Email, PowerPoint, TMA Work order system, Compass project system and CFS finance system. Excellent written communication skills to compose/draft/edit various reports, policy/ procedure manuals, and develop written/graphic presentations.
License/Certifications
A Valid California Driver’s License. Live Scan Required.
Special Working Conditions
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator
Additional Information
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).
Hiring Preference
On-Campus CSUEU Employees
Facilities Finance Coordinator
Classification
Administrative Support Coordinator I
AutoReqId
542542
Department
Financial Operations
Sub-Division
Associate Vice President, Facilities Management
Salary Range
Classification Range $3,864 - $6,072 per month
(Hiring range depending on qualifications, not anticipated to exceed $3,864 - $4,416 per month)
Appointment Type
Ongoing
Time Base
Full Time
Work Schedule
Monday – Friday, 8:00 AM – 5:00 PM
About CSUF
Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.
Job Summary
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About The Position
Capital Programs and Facilities Management (CPFM) is committed to planning, developing, and maintaining a safe, sustainable, and high-quality learning and working environment for the campus community. Facilities Management provides oversight of university resources and assets and is responsible for the development of the University’s facilities including land use planning, capital improvement, project development, construction, as well as facilities operations and maintenance including custodial services, landscape services, building trade services, mechanical and electrical, and recycling services. We seek an exceptional individual to join our department as the Facilities Finance Coordinator (Administrative Support Coordinator I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity.
Under the direction of the Finance Manager of Capital Programs and Facilities Management (CPFM), or their designee, this position is responsible to provide administrative/clerical and financial support for CPFM facilities and construction operations. Primary responsibilities are to track, record and file invoices for all major and minor projects. This position requires initiative, attention to detail and independently performs technical duties. Works closely and collaboratively with a diverse group of individuals. The administrative support coordinator works well in a team environment and understands the balance of sharing duties, taking ownership, and will take the initiative to complete tasks as needed. This position takes pride in every aspect of their work to create and maintain an excellent learning environment and thrives in a university environment where staff are empowered for personal growth and supported in growth. Utilizes PeopleSoft Financial System (CFS) - OBIEE, Compass Project System, and Facilities Management Tower Mounted Amplifier (TMA) system to track all financial data and extract reports. Other duties as assigned.
Essential Qualifications
High School diploma or the equivalent and four years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.
Preferred Qualifications
Four years of progressively responsible experience involving thorough, detailed knowledge of CSU operating policies and procedures in facilities management and construction environment. Excellent organizational skills to perform a broad range of complex tasks with minimal supervision. Excellent verbal communication skills to establish and maintain effective and cooperative working relationships with multiple internal and external contacts. Ability to independently prioritize assignments for multiple individuals and meet deadlines. Must be flexible to function effectively in a fast-paced environment with constant interruptions and changing priorities. Skill in using PC (Windows) with Word, Excel software utilizing complex spreadsheets, Outlook Calendar/Email, PowerPoint, TMA Work order system, Compass project system and CFS finance system. Excellent written communication skills to compose/draft/edit various reports, policy/ procedure manuals, and develop written/graphic presentations.
License/Certifications
A Valid California Driver’s License. Live Scan Required.
Special Working Conditions
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator
Additional Information
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).
Hiring Preference
On-Campus CSUEU Employees
Salary : $3,864 - $6,072
