Human Resources & Payroll Assistant

Classification: Grade 2
Department Name: Foundation Auxiliary Services
Job Number: FP2022-774
Status: Open Until FilledOpen Until Filled
Priority Screening Date: 02/21/2022
Recruitment Status: Open Until Filled

Position Description:
This is a 30-40 hour a week position. This is a hybrid position. 30-50% minimum in-office following the initial training period. California State University, Monterey Bay is distinctive in serving the diverse people of California, especially the working class and historically underserved communities. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty, and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community services. The University Corporation at Monterey Bay is an equal opportunity employer and is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees. University Corporation of Monterey Bay (Corporation) is a non-profit institution that is related and affiliated to the California State University, Monterey Bay (CSUMB). The Corporation, established in July 1994, is a nonprofit 501(3) public benefit corporation and a recognized auxiliary organization of California State University. The Corporation's mission is to support the educational mission of CSUMB. Among other services the Corporation provides student housing, faculty-staff housing, dining services, bookstore services, child care, and grants and contracts post-award administration, along with business services to the other auxiliaries at CSUMB, the Foundation of CSUMB (Foundation), and the Otter Student Union (OSU).
POSITION SUMMARY:

Under the supervision of the Director of Human Resources, the HR and Payroll Assistant is responsible for providing a variety of moderate to complex administrative, organizational, and technical duties in support of the day-to-day operations of the Corporation's Payroll and Human Resources functions. The HR and Payroll Assistant will have day-to-day oversight from the Sr. HR Coordinator.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

Performs a range of moderate to complex clerical, record keeping, and administrative duties in support of the infrastructure and daily operations of Corporation's human resources, and payroll functions.
Human Resources (HR) (60%):
Payroll (20%):
General Support (20%):
Other Functions:
PHYSICAL WORK ENVIRONMENT:

This is a hybrid position. 30-50% minimum in-office following the initial training period.
Office Location: 8 Upper Ragsdale, Monterey CA 93940

Ability to work from home: adequate internet connection and ergonomically sound and quiet workspace required.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Ability to lift up to 20 pounds.

Knowledge, Skills and Abilities:

• Fully functional knowledge of and skill in standard office procedures and practices. Ability to quickly acquire a thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, spelling, and punctuation. Ability to communicate clearly orally and in writing in a professional and effective manner with faculty, staff, students, and the public. Ability to draft and compose correspondence and standard reports.
• Ability to use personal computers and appropriate job-related software. Thorough knowledge of office systems and ability to use a broad range of technology, systems, and software packages. Ability to quickly learn and use new office support technology systems and software packages.
• Ability to independently handle multiple work unit priorities and projects and apply a wide variety of policies and procedures where specific guidelines may not exist.
• Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
• Ability to establish and maintain cooperative working relationships within a diverse, multi-cultural environment.
• Ability to work independently and as part of a team in a cross-functional environment.

Minimum Qualifications:
Education: Associates degree in related field.

Experience: Must have equivalent to two years of progressively responsible administrative support experience, which has involved supporting, monitoring, and coordinating clerical work through a system of internal procedures and controls to ensure the efficient operation of an organization.

Prospective applicants who have not had the experience listed may substitute other evidence of meeting the above qualifications for up to two years of the required experience.

Specialized Skills:

Preferred Qualifications:

• Prior experience in human resource roles
• Familiarity with HRIS software
• Exposure to Labor Law and employment equity regulations.
• Exposure to payroll practices.
• Experience working in Higher Education.
  

Highly desirable: Demonstrated understanding of and commitment to the CSUMB Vision Statement and the core values of mutual respect, collaboration and service orientation, multiculturalism and diversity, community service and institutional excellence. Experience working with a diverse and multicultural population and performing community services; demonstrated technical literacy.

Special Conditions of Employment:

• Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills and/or abilities required.
• Possess excellent writing ability and ability to prepare correspondence on complex issues.
• Ability to make sound decisions and recommendations based on thorough analysis of situations.
• Must have a professional manner and maintain confidentiality.
• Ability to quickly learn and use new office support technology systems and software packages.
• The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the University Corporation. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current University Corporation employees who apply for the position.
• This position is required to maintain confidentiality as outlined in the Department of Educations Family Educational Rights and Privacy Act (FERPA) and Californias Educational Code Chapter 13 regarding sensitive student issues.

Covid 19: The campus leadership has committed the resources needed to achieve an engaged, safe, and in-person experience. The health and safety of our community remain our highest priority, and we are confident that existing public health measures provide for a safe environment capable of delivering a complete college experience on the CSUMB campus. Being an Otter means caring for each other and doing your part to protect your community. All CSUMB/University Corporation employees must be fully vaccinated, including booster (when eligible), against COVID-19, unless they are exempt from this requirement because an exemption has been granted based on a medical contraindication or sincerely held religious beliefs. Fully vaccinated means that an individual has received all recommended doses of a COVID-19 vaccine that has received Emergency Use Authorization or full approval from the U.S. Food and Drug Administration (FDA) and that it has been at least two weeks since the final recommended dose. All students, faculty, and staff who have not been vaccinated and received a booster must test weekly beginning February 4, 2022. See: The California State University COVID-19 Vaccination Policy The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. All employees must be eligible for employment in the U.S. Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California. All employees must be eligible for employment in the U.S. The University Corporation is not a sponsoring agency for any positions. University Corporation at Monterey Bay positions are "at-will" employment.

Compensation and Benefits:
COMPENSATION & BENEFITS:The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring departments fiscal resources. The hiring range for this position is $21.00-23.00 per hour. This is a non-exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. The Corporation offers a rich benefits package that constitutes a major portion of total compensation. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA (403b), 13 paid holidays per year, and other benefits. The University Corporation at Monterey Bay also provides access to affordable campus housing: https://www.schoonoverparkapartments.com/ Although CSUMB is located in a high-cost housing area, Schoonover Park rental homes are affordably priced. Monthly rent rates include cable television, garbage service, and sewer. Convenient floorplans, attractive interior appointments, and numerous community amenities make Schoonover Park Rental Homes an exceptional value. Schoonover Park is near the main campus, yet a tranquil world away. The community lies nestled in the secluded beauty of rolling coastal hills three miles east of campus. Living in one of the most desirable areas of California, you will enjoy the natural splendor and cultural abundance of the Monterey Peninsula. Quality of life begins with your home in Schoonover Park and extends through every aspect of your California coastal lifestyle.

A completed online application and resume must be received by the University Corporation Human Resources by 5:00 p.m. on the priority screen date listed above to be guaranteed a review. Application submissions received after the application screening date will be reviewed at the discretion of the Corporation.

For assistance or if you require accommodation, please call (831) 582-3389, or TTD (800) 735 2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Service Center - first floor ( map). For additional campus information visit CSUMB.edu. For information regarding the University Corporation visit https://csumb.edu/corporation/.

The University Corporation is not a sponsoring agency for any positions.

The Corporation hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at https://csumb.edu/clery.

CSUMB is a smoke and tobacco-free campus.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: The Corporation is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.jeid-ca1ee07868d4ee42a9aea6a5a79c969a