Payroll Specialist

About us:

Cambridge Management, Inc. (CMI) began in 1987 as a small team managing a portfolio of communities in Tacoma, Washington. Our focus soon shifted to providing quality management for affordable housing communities. These affordable communities provide homes for those with limited incomes including families, senior citizens, and people with disabilities. Today, our team has grown to nearly 350 employees managing 114 communities and more than 9,000 apartment homes. Our portfolio includes market rate, Low Income Housing Tax Credit, and Project-Based Section-8 communities that range in size from 6 to 344 units. We currently manage communities in California, Florida, Hawaii, North Carolina, Tennessee, Washington State, and Virginia.

Why work for us:

Cambridge Management, Inc. offers the following Compensation and Benefits package for full time employees:

Position Salary Range: $28 - $32

Paid time off:

• An accrual total of 80 hours of PTO
• Up to 6 paid sick days per year. (varies based on state sick leave laws)
• 8 paid holidays
• 2 paid floating holidays.
• Benefits offered:
• Medical, Dental, Vision, Life Insurance, Long Term Disability, AD&D & EAP
• 401(k) with employer match
• Voluntary benefits available

Job Summary:

Under the direct supervision of the Payroll Manager, the Payroll Specialist is responsible for ensuring the accurate and complete processing of the semi-monthly payrolls for exempt and non-exempt employees, general ledger reconciliation, assisting with filing all required payroll tax reports and processing payments.

Duties and Responsibilities:

• Process semi-monthly payrolls for exempt and non-exempt employees. This is high frequency, time-sensitive work
• Maintain knowledge of tax rules and regulations that govern payroll administration practices and ensure that payroll-related transactions are processed in compliance with external and internal policies, as well as applicable federal, state, and local regulation
• Perform General Ledger reconciliation process for all payroll accounts, specifically payroll related liability accounts. Generate reports for actuals and accruals. Work with the Accounting department on bank reconciliation.
• Manage reconciliation of employee receivables.
• Set up, process, and maintain changes to an employee's voluntary and involuntary deductions such as benefits, child support and garnishments.
• Reconcile and calculate payroll adjustments, issue checks, process manual checks and void checks as needed.
• Assist with filing all required payroll tax reports and processing payments.
• Prepare accounts payable garnishment check requests and 401(k) payments as required.
• Assist department managers and staff by answering payroll procedural questions, as well as researching and resolving payroll problems and discrepancies.
• Run and provide post payroll reports for 401(k) and deferred compensation to facilitate reconciliation for proper financial reporting and auditing.
• Process all taxable fringe benefits along with all other year-end entries; review and assist in the distribution of employee W-2s.
• Work with HR department to collaboratively administer all company attendance and time reporting, benefits and payroll policies.
• Assist with special projects as required and perform other duties as assigned.

Skills and experience required:

• Associate degree with an accounting emphasis preferred
• Minimum of 3 years of payroll processing experience in a multi-state environment.
• Working knowledge of QuickBooks a plus.
• Strong proficiency with UKG, Utilipro, Kronos, Dimensions or similar HRIS systems
• Demonstrated knowledge of payroll policies, procedures, and regulations.
• Experience handling bonuses, 401(k), pre/post-tax medical, and other benefits.
• Must have excellent customer-service orientation and a high degree of professionalism.
• Must be flexible, able to manage multiple tasks, and have strong attention to detail.
• Ability to effectively communicate with internal and external contacts at all levels of the organization.
• Excellent organizational, written and verbal communication skills.
• Working knowledge of generally accepted accounting principles (GAAP).
• Experience in month-end close and reconciliation process.
• Strong research and resolution skills, problem solving skills, and data analysis skills.
• Strong documentation, recordkeeping and filing skills.
• 10-key data entry and Microsoft Office software (Word, Excel, and Outlook).
• Excellent organizational and time management skills to prioritize and coordinate workload with minimal supervision.
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
• Ability to handle confidential information in an appropriate manner.
• Prompt and reliable attendance is an essential function of this position.
• Qualified candidates must be willing and available to work extended hours as needed.

Must be able to complete all required training within thirty (30) days of hire date.

This job description in no way states or implies that these are the only duties to be performed by the team member incumbent in this position. Further, this document does not create an employment contract implied or otherwise, other than an “at will” relationship.

Additional Notes

Offers contingent upon successful completion of background check, drug screen, and MVR check (if required by position)