What are the responsibilities and job description for the Purchasing Clerk position at Camden Family Health?
DESCRIPTION OF DUTIES:
- Receive requests/supply orders from COG and Satellite Sites.
- Research best price; attain three required quotes on larger items.
- Maintain a running Purchase Order Log and assign and create a Purchase Order for all approved orders and input into Open Systems; make sure the appropriate managers and CEO have approved all orders before placing an order.
- Place order and print confirmation of the order; track and document all items when received; deliver all supporting documentation to A/P for processing.
- Return items, if needed, and deliver appropriate documentation of the return to A/P.
- Maintain appropriate levels of stock as approved by CEO/Manager/Nursing Supervisor, keep stock on shelves and off the floor to prevent accidents.
- Maintain logs on destroyed and expired items; destroy items after approval by department manager and CEO in an appropriate manner.
- Assign asset tag numbers to goods purchased over a set dollar amount; provide this information to Accounting to maintain site specific lists.
- Inventory: Monitor inventory on hand; perform biannual inventory summary reports for 12 sites; prepare monthly supply cost transfer reports and send to CEO/Accounting Manager.
- Answer calls concerning purchasing and meet with salespersons when needed.
- Perform other duties deemed appropriate by the Accounting Manager and the CEO.
- Participates as a member of the patient Care Team by: using the CFH care Team Communication Process for receiving, sending and documenting all patient related information and tasks with other Care Team members.
PHYSICAL DEMANDS:
- Normal physical mobility, which includes moving from place to place in all areas of the Center, including some areas outside the Center structure.
- Normal physical agility, which includes ability to maneuver body while in place. Includes standing, sitting, stooping, bending, squatting, reaching, seeing, carrying, hearing, talking, thinking, and learning regarding the job.
- Normal physical strength to handle office materials and tools.
- Normal physical strength to handle less than 25 pound objects.
- Normal dexterity of hands and fingers.
- Normal coordination, including eye-hand, hand-foot.
- Normal to high endurance.
- Normal concentration/intensity.
- Normal memory.
- Normal complexity of decision making and must be able to follow verbal and written instructions.
- Normal ability to organize workload to determine priority of duties as related to the specific job title. Includes good communication skills, teamwork, and the ability to work on own when necessary.
QUALIFICATIONS:
- Education and Training: Degree in Accounting helpful
- Experience: previous experience working with purchasing.
SUPERVISORY RELATIONSHIPS:
Work under the direction of the Accounting Manager.
SKILLS AND KNOWLEDGE REQUIRED:
Experience in Purchasing; accounting experience helpful.
PERSONAL QUALITIES:
- Must be thoughtful of others, gentle, courteous, patient, neat, well groomed, healthy, tactful, friendly, of average intelligence and with a good memory. Must have the ability to organize his/her time.
- Must be able to communicate effectively and tactfully with others within the clinic and especially with the public. Must be of good moral character and have a pleasing personality.
HOURS PER DAY OR WEEK:
38 to 40 hours per week, with occasional overtime.
