What are the responsibilities and job description for the Management Services Specialist - Payroll/Benefits position at Campbell County?
Management Services Specialist II - Payroll/Benefits
Campbell County is currently seeking a new full-time member to our Management Services team. This position will be focused on the PAYROLL & BENEFITS area. Although, Payroll/Benefits will be the your specialty and the focus of your day-to-day duties, you will also be required to cross-train in the other areas of Accounts Payable and Accounting to serve as a backup when necessary. Experience with ADP platform(s) preferred, not required.
Performs with excellence, the following tasks, including but not limited to:
- Assist the Director of Management Services, Purchasing/Accounts Payable Manager, and the Finance/Budget Manager as directed (becoming cross trained on all four areas);
The normal reoccurring processes related to Payroll functions within the ADP framework, including:
- Responsible for the monthly preparation and processing of payroll for County and affiliated offices;
- Manages the County’s Time & Attendance system;
- Assists employees with time management system and payroll; including, but not limited to password resets, leave accruals and general questions;
- Verifies monthly changes and all new hire information to ensure accurate payroll, time and attendance systems;
- Produces necessary payroll reports.
The normal reoccurring processes related to the Benefits functions within the ADP framework, including:
- Coordinates and administers various employee benefit and retirement programs, including but not limited to: group health/HSA accounts, flexible spending accounts, dental and vision insurance, life insurance, VRS, LODA, Optional Benefits and Workers Compensation;
- Coordinates workers' compensation claims;
- Assists employees with disability claims, FMLA, and various leave policy and procedure issues;
- Maintains and updates employee benefits filing systems;
- Works closely with Contracted Vendor/Agency Representative to resolve administrative and technical problems;
- Generates reports upon requests;
- Assists with benefits audits and other record management processes.
The normal reoccurring processes related to the Accounts Payable functions including:
- Reviews all accounts payable invoices, documentation and reviews credit card receipts to assure proper payment in a timely manner;
- Responsible for the data entry to batch invoices and prepares for payment;
- Assists with preparing and scanning all invoices into electronic document storage and verifies accuracy of processes;
- Maintains good working relationship and rapport with vendors and other department staff, answers vendor questions, reconciles vendor statements and works closely with County departments on all accounts payable questions/issues;
- Reviews 1099 information on a monthly basis, corrects errors;
- Prepares and distributes annual 1099 statements in compliance with IRS regulations.
The normal reoccurring processes related to the Accounting functions including:
- Records routine ledger entries ensuring state, federal, and accounting standards;
- Record debit and credit transactions to general ledger accounts;
- Provides guidance on routine financial matters to department heads;
- Assists with the budget preparation for CIP requests, operating budget requests and carryover requests;
- Assists with the maintenance of the general ledger chart of accounts;
- Prepares and processes monthly journal entries for Campbell County, CCUSA, and Campbell County Schools; HSA payments, health and dental insurance, VRS and ICMA-RC payments, 403(b) contributions, and other journal entries as required;
- Assists with the monthly and yearly financial close processes; runs reports;
- Prepares various accounting spreadsheets.
Qualifications:
-
High School diploma or GED
- Desired: Associates degree, or higher, in Accounting or Business Administration
- 2 years of related experience
- Valid Virginia Drivers’ License
- Must be Bondable
- Completion of National Incident Management System (IS-100 and IS- 700) within 90 days of employment
Core Skill Sets:
- Must be proficient with Microsoft Applications with a solid knowledge of Excel
- Must possess excellent communication skills with the ability to be clear and concise, exercising confidentiality when needed
- Knowledge of finance and public/governmental accounting
- Comprehensive understanding of computerized accounting systems
- Must be able to effectively and efficiently organize, prioritize and meet deadlines
- General knowledge of payroll and benefits