Specialist, License & Permits

It's rewarding to be on a team of people that truly believe in making an impact! 

We are committed to building the best primary care environment for patients and are seeking healthcare enthusiasts to join us.

Job Summary

Manage, monitor, and oversee the licensing and permitting processes by performing complex licensing and permitting work in a high volume, fast-paced environment. Work involves applying for, renewing, transferring, or closing of licenses and permits while ensuring compliance with applicable federal, state, and local regulations. Manage day-to-day operations of various divisional licensing & permitting activities specifically as it relates to application acceptance, review & approval workflow, license/permit issuance, and productivity.

Essential Duties & Responsibilities

• Apply for initial applications, renewals, and changes during licensure periods

• Complete applications satisfactorily – on paper or electronically, obtain signatures, request/make payment, and submit to the state, county, or local agency for review and approval

• Work with the different agencies to clear omissions/deficiencies and obtain approvals

• If required, schedule site surveys

• For site visits, ensure the site is ready for the survey

• Create, maintain, and make available documentation needed for licensing & permitting related center binders

• Maintain data room organized and current with copies of licenses or permits, applications, and payments

• Process and approve any licensing and permitting related invoices for payment

• Provide licenses to the centers to be prominently displayed on the permit board

• Work with center management teams, as needed

• Conduct internal and external research necessary to obtain licenses and permits as required

• Utilize professional communication skills exercising judgment and collaborative skills to achieve outcomes that are satisfactory for all parties involve.

• Focus on maintaining ethical practices and organizational values while communicating with government agencies

Supervisory Responsibilities

• No supervisory responsibilities

Critical Results

• Timeliness in applying for/transferring/closing licenses and permits

• Organization of the data room for licenses and permits

• Ability to understand and communicate license and permit needs per market

Best Practices

• Timeliness in applying for/transferring/closing licenses and permits – measured using date of when information is made available in data room to date application submitted and license/permit issued.

• Organization of the data room for licenses and permits – measured by viewing the organization and naming convention for licenses and permits

• Ability to understand and communicate license and permit needs per market – measured by reviewing and analyzing the accuracy of information provided when research is requested.

Education & Experience

• Associates degree or some college coursework completed

• 1 to 2 years’ experience working with licenses and permits – in a healthcare environment preferred

• Ability to conduct research

• Capacity to communicate effectively, troubleshoot

• Capable of working with little supervision

• Can navigate through online applications and portals

Education Requirements

Required/Preferred

Education Level

Discipline

Required

High School

Knowledge, Skills & Proficiencies

• Ability to quickly learn our corporate contracts, grants, facilities, locations, programming, and their respective requirements aligned with all licensing, permits, and certifications is required.

• Ability to quickly learn and master contract management practices in regard to both revenue and expense contracts, as well report writing, project management is required.

• Intermediate Excel and other MS product skills required.

• Experience in working in healthcare, governmental contract management, managing entities, law firms, or accounting firms is preferred.

Physical Requirements

This position works under usual office conditions. The employee is required to work at a personal computer as well as be on the phone for extended periods of time. Must be able to stand, sit, walk and occasionally climb. The incumbent must be able to work extended and flexible hours and weekends as needed. Physical demands include ability to lift up to 50 lbs. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Conditions

Must be able to perform essential functions such as typing, standing, sitting, stooping, and occasionally climbing

Travel Requirements

Amount of Expected Travel

Yes

0-25%

Work may involve some driving/traveling to assigned clinics.

Tools & Equipment Used

Computer and peripherals, standard and customized software applications and tools, and usual office equipment.

Disclaimer

The duties and responsibilities described above are designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain, or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. Cano Health is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

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