Office Assistant, Wellness and Public Safety - Cape Cod Community College

GENERAL STATEMENT OF RESPONSIBILITIES:

The Office Assistant will be responsible for providing clerical support to the Student Wellness Team and Campus Public Safety. This includes quality interactions with students relating to their Mental Health and Basic Needs, as well as providing administrative support for the Public Safety office. This is a part-time position with up to 18 hour per week to be worked Monday through Thursday between the 8:30 a.m. and 4:30 p.m. during the Academic Year only.

EXAMPLES OF DUTIES:

• Greet visitors, answer telephone calls and emails. Provide routine information according to established procedures for walk-ins.
• Order all departmental supplies and track inventory.
• Communicate with students and College departments as appropriate.
• Receive and distribute incoming mail and packages, etc., to appropriate individuals in the departments.
• Operate standard office machines and equipment.
• Assist with scheduling student appointments with wellness coaches and making follow up calls and emails to students.
• Provide calendar support for staff and departmental meetings and events.
• Create and maintain departmental records and files.
• Provide administrative support and tracking for the completion of the College's Annual Security Report and Clery compliance, including documentation, editing, data collection, and managing training files. Participate as a member of Clery Compliance Committee.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

• High School Diploma or GED.
• One year of office experience.
• Effective communication and organizational skills, attentiveness to detail, and demonstrated clerical experience.
• Ability to work amicably and tactfully with students, staff, and the public.
• Excellent time management skills and aptitude for proper task prioritization and a results-oriented work process.
• Good typing skills and experience and familiarity with MS Office.
• Strong document management skills including ability to assemble items of information, work accurately with names, numbers, codes and symbols, and maintain accurate records/files in accordance with established procedures.

Equivalency Statement

Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.

COMPENSATION: $20.00 per hour for up to 18 hours per week during the Academic Year. Part-time, non-benefited, non-unit position.

APPLICATION DEADLINE: Immediate need; applications reviewed upon receipt.

Please visit our website at www.capecod.edu for information on Cape Cod Community College.

This appointment is subject to the FY2025 budget appropriations.

Appointment subject to SORI (Sex Offender Registry Information), publicly accessible Massachusetts CORI (Criminal Offender Record Information) and national background checks.

The College cannot consider applicants who do not have the ability to work in the United States without assistance from the employer.

Cape Cod Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and College policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action/Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.