What are the responsibilities and job description for the Chief of Staff and Apprentice to the CEO position at Capital Factory?
Austin, Texas, United States
Executive team reporting to CEO
You are at an inflection point in your life and career. You are an apprentice to the CEO, have full transparency across the company, and manage his internal and external tasks and communication. You are a high-potential individual looking to explode your experience and network so that you can start your own company, join Capital Factory or another startup as an executive, or become a venture capitalist investor. You help manage an executive assistant who handles travel, scheduling and some administrative tasks.
Types of activities you will regularly participate in:
This is a two year commitment. You will start as the Assistant Chief of Staff reporting to the Senior Chief of Staff who was the Assistant before you. After one year you will take their spot and hire your replacement. After a second year, we will help you launch or find your next opportunity at Capital Factory or elsewhere.
You'll know if you're successful if....
Capital Factory is the center of gravity for entrepreneurs in Texas, the number one state for startups in the U.S. Thousands of entrepreneurs, programmers and designers gather day and night, in-person and online for meetups, classes and coworking. With boots on the ground in Austin, Dallas, Houston, and San Antonio, we meet the best entrepreneurs in Texas and introduce them to investors, employees, mentors and customers. According to Pitchbook, Capital Factory has been the most active, early-stage investor in Texas since 2010.
Executive team reporting to CEO
You are at an inflection point in your life and career. You are an apprentice to the CEO, have full transparency across the company, and manage his internal and external tasks and communication. You are a high-potential individual looking to explode your experience and network so that you can start your own company, join Capital Factory or another startup as an executive, or become a venture capitalist investor. You help manage an executive assistant who handles travel, scheduling and some administrative tasks.
Types of activities you will regularly participate in:
- Attending executive team strategy meetings and taking notes
- Helping team members who need to present to the CEO
- Creating a presentation for the CEO to use at a meeting
- Writing remarks for the CEO to deliver at a large event
- Drafting responses to press questions for the CEO
- Organizing a company meeting or executive offsite
- Traveling overnight to another city for meetings
- Taking on a special project and then handing it off
- Hosting VIP tours with F100 CEOs and elected officials
- Interviewing potential employees
- Attending meetings on behalf of the CEO
- Daily standup meetings with the CEO
This is a two year commitment. You will start as the Assistant Chief of Staff reporting to the Senior Chief of Staff who was the Assistant before you. After one year you will take their spot and hire your replacement. After a second year, we will help you launch or find your next opportunity at Capital Factory or elsewhere.
You'll know if you're successful if....
- You find ways to "give back time" to the CEO and make his life easier
- The CEO has all of the necessary materials, in the right format, 24 hours in advance of each meeting
- Other employees see you as a helpful resource and not a bottleneck - they want to review their proposals with you before the CEO sees them because they know you will make them better
- You take a few meetings off the CEO's calendar every week because you can attend them in his place
- The CEO accepts many of your presentation decks and media responses without making any changes
- You "know what you know and what you don't" so that you can often answer questions directly but also know when they need to be escalated to CEO
- You implement new projects and systems and hand them off to other teams to operate
- Meetings with the CEO are fast and efficient because you've prepared beforehand and anticipated his questions
- You are at an inflection point and ready to take your career and yourself to the next level
- You are able to handle confidential information with discretion
- You are available in person during business hours and by phone 24/7
- You are available regularly for late night working sessions and weekend projects
- You are resourceful - if you don't have the answer you can find it
- You are a problem solver. You look for ways to make things work better and how to turn chaos into systems
- You are customer service oriented
- You're unfazeable - when everyone else is getting stressed or excited, you keep your cool
- You are detail-oriented and can't tolerate typos or inconsistent font sizes
- You are organized and plan ahead, but you don't get stressed out when things change at the last minute - because they will
- You are outgoing and can talk to just about anyone
- You are a documentor - you make lists and spreadsheets
- You plan to stay in Austin and are fully committed to this position for two years
- You are excited to work in-person in downtown Austin and have reliable transportation
- You are available for overnight business trips once a week
- We have a passion for startups and technology.
- We are transparent and we over-communicate
- We have excellent written and verbal communication skills
- We communicate when we are not able to meet a deadline and suggest a solution
- We are professional and presentable and greet everyone cheerfully. We're ready to deal with an immature student, a pushy salesperson, top VC's, a fortune 500 CEO, and even the President of the United States
- We are excited to work in downtown [Austin/Dallas/Houston/San Antonio] and have reliable transportation
- We have a quiet place where we can work remotely with fast internet.
- We are security aware. We have a passcode on our computers and phones and use a password manager
- We are able to efficiently use the Google suite of productivity tools (Gmail, Drive, Docs, Sheets, Slides)
- We are available to work during SXSW (Spring Break), DREAMCON (one week long staff summits twice a year), and Austin Startup Week
- We get to Inbox Zero every day
- 4 weeks paid time off (one week is between Christmas and New Year's)
- Personal health, vision and dental insurance paid 100% by Capital Factory
- Additional benefits such as 401k program (50% company matching), life insurance, short & long term disability and and employee assistance program
- Parental leave including 10 weeks paid leave for birthing parents and 4 weeks paid leave for non-birthing parents
- $1,000 personal innovation budget on your first year anniversary and then an additional $500 each anniversary thereafter
- Coworking membership at Capital Factory with garage parking space, metro pass, or rideshare credits and access to the onsite gym
- A priceless network
Capital Factory is the center of gravity for entrepreneurs in Texas, the number one state for startups in the U.S. Thousands of entrepreneurs, programmers and designers gather day and night, in-person and online for meetups, classes and coworking. With boots on the ground in Austin, Dallas, Houston, and San Antonio, we meet the best entrepreneurs in Texas and introduce them to investors, employees, mentors and customers. According to Pitchbook, Capital Factory has been the most active, early-stage investor in Texas since 2010.
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