Public Transit Admin Assistant

Pay: $30-$35/-Hour

Duration: 06 Months

Shift: 08-05

Description :

As an Administrative Assistant II, you will provide a wide range of administrative, event, and project-related support to department staff. You will organize communication and scheduling for department meetings and events, perform complex work assignments, and act as the subject matter expert in travel coordination while ensuring compliance with agency business processes and policies.

Responsibilities :

• Your responsibilities include creating and formatting documents using various software tools, maintaining contract files, handling special projects such as a portion of the budget book, and overseeing department programs.
• Acting as a liaison, youll engage with internal and external customers, process requisitions and purchase orders, and similar duties as needed.
• Provide administrative assistance to the department staff. Coordinate and schedule departmental activities, including travel, meetings, and other events.
• Compose and distribute correspondence and documents using various software applications. Documents may include technical and financial reports, meeting minutes, contracts, grant applications, graphs, statistical analyses, and memos.
• Maintain contract files according to agency policies and records retention schedules.
• Manage special projects and department programs, including workshops and events. Your role includes preparing promotional materials, assembling budget workbooks, overseeing an awards program, and managing a uniform program. Use creativity and organizational skills to ensure the success of these initiatives.
• Act as a liaison for the department with internal and external customers. Handle initial screening of communications, discern relative importance, direct calls, and relay messages.
• Process requisitions and purchase orders and compile department budget data.
• Perform other duties of a similar nature or level.

• Minimum Qualifications
• 5 years of recent experience, with at least 3 years of experience handling restricted information.
• Demonstrated skill with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
• Typing accuracy at 50 wpm.
• An associate degree in office administration may substitute for up to 2 years of experience.