Executive Assistant/Admin assistant

Job Title: Executive Assistant / Administrative Assistant
Company: Envirotek Septic Solutions
Location: Camano Island
Employment Type: Full-Time

About Us

At Envirotek Septic Solutions, we are on a mission to simplify septic services for homeowners and businesses alike while upholding the highest standards of excellence. As a small but growing company, we are relentless in our pursuit of efficiency, customer satisfaction, and innovation in the septic industry. Our core values guide every decision we make:

• Explore with Purpose: We require thinking and thrive on curiosity, continuous improvement, and problem-solving.  Always a better way.  Outcome driven – Scalable World-Class Service.
• Weather Any Storm: We remain resilient, optimistic, and solution-oriented, no matter the challenges.  Adaptable and believe in our success is critical.
• Prove It: We take pride in delivering results that matter, excellence means consistency and holding ourselves accountable.  It’s what we achieve that inspires others not what we say.

The Role:

We are seeking a highly organized and proactive Executive Assistant / Administrative Assistant to support the CEO and leadership team and help manage the day-to-day administrative tasks that keep our company running smoothly. This role requires a confident self-starter who is comfortable wearing multiple hats, managing competing priorities, and taking initiative to get things done. You'll be a trusted right-hand to the CEO, helping manage schedules, communications, and various office operations.

In a fast-paced and sometimes unpredictable small business environment, you’ll play a key role in keeping everything on track and will have opportunities to grow as the company evolves.

Key Responsibilities:

• Executive Support
  • Manage and coordinate the CEO’s calendar, scheduling meetings, calls, and appointments to maximize efficiency.
  • Act as a gatekeeper, handling communications on behalf of the CEO, including email, phone calls, and correspondence.
  • Assist with prioritizing tasks, keeping leadership informed of deadlines, and following up on key initiatives.
  • Prepare meeting agendas, presentations, and reports as needed.
    
  • Fix, help resolve, or remove CEO frustrations to ensure his time is spent in zone of genius where he gets his energy.
• Administrative Support (Secondary priority to CEO)
  • Handle a wide variety of administrative tasks such as filing, data entry, organizing documents, and maintaining office systems.
  • Manage office supplies, tools, and inventory, ensuring everything runs smoothly on a daily basis.
  • Assist with bookkeeping tasks, including invoicing, tracking expenses, and working with vendors.
  • Support team members with scheduling, communication, and general administrative needs.
• Project Coordination
  • Help coordinate special projects, tracking progress and ensuring deadlines are met.
  • Assist in documenting company processes and creating Standard Operating Procedures (SOPs) for key functions.
  • Collaborate with different departments to ensure smooth communication and workflow.
• Communication & Customer Interaction
  • Draft and edit emails, letters, and internal communications on behalf of leadership.
  • Occasionally assist with customer inquiries and service requests, ensuring professional and timely responses.
  • Manage confidential and sensitive information with discretion and professionalism.

What You’re Getting Into:

We believe in radical transparency, so here’s the truth—you’ll be stepping into a small business that’s growing, has big opportunities, but still finding its way. Some days will be chaotic, and not everything is perfectly organized. We face challenges like:

• Limited Resources: We’re a small team, so sometimes you’ll need to wear multiple hats and figure things out with minimal support, and creative in resource availability.
• Unpredictability: Last-minute changes, unexpected issues, and shifting priorities will happen—adaptability is a must.
• Building Systems: We are working hard to document processes and scale, but we’re not there yet. You’ll be a big part of making this happen.
• Some benefits: Normal paid time off stuff, 401k match, and supplemental insurance stuff but we are not trying to compete with larger companies here.  So let us know what you find more meaningful, and we can get creative in offering what has more meaning to you.

Must-Haves:

• Alignment with our core values (Explore with Purpose, Weather Any Storm, Prove It).
• 3 years of experience as an executive assistant, administrative assistant, or in a similar role.
• Exceptional organizational skills, with an eye for detail and the ability to manage multiple tasks and deadlines.
• Strong written and verbal communication skills, with the ability to draft professional correspondence and handle sensitive information discreetly.
• Proficiency in office software (Google Suite, Microsoft Office), calendar management, and cloud-based filing systems.
• A proactive, solution-oriented mindset with the ability to anticipate needs and take initiative.
• Adaptability and flexibility to thrive in a fast-changing, small business environment.

Nice-to-Haves:

• Experience in the service industry, particularly septic, plumbing, or construction.
• Familiarity with bookkeeping or financial software (e.g., QuickBooks Online).
• Experience with project management or CRM software (ASANA, Jobber, Trainual, BambooHR)

What We Offer:

• Competitive pay based on experience.
• A supportive and flexible work environment focused on results.
• Opportunities to grow with the company and shape the customer service department.
• Paid time off and benefits as we continue to expand.
  

How to Apply:

If you are a highly organized, proactive individual who wants to help drive the success of a growing company, we want to hear from you! Please submit your resume and a brief cover letter explaining why you’re a perfect fit for Envirotek Septic Solutions to alan@envirotekwa.com.

Salary : $18 - $26