What are the responsibilities and job description for the ACCOUNTS PAYABLE SPECIALIST position at Care Resource?
JOB SUMMARY
The Accounts Payable Specialist is responsible for administering the Health Center’s accounts payable, and payment posting processes. The Accounts Payable Specialist must comply with Generally Accepted Accounting Principles (GAAP), and various federal, state and local grants and contract requirements.
ESSENTIAL JOB RESPONSIBILITIES
Accounting and Finance
• Receives health center payables, date/time stamps and enters in the Purchase Order system workflow.
• Processes new vendor and EFT enrollment/modification paperwork and inputs into financial system.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Allocates expenses to accounts and cost centers by reviewing invoices and expense reports, then recording the corresponding entries.
• Processes vendor payments by identifying and taking advantage of discount opportunities.
• Verifying federal tax ID numbers; scheduling and preparing checks; resolving purchase orders, contract, invoice or payment discrepancies and documentation.
• Ensuring credit is obtained for unresolved memos.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Calculates and reports sales taxes based on regulatory requirements.
• Reconciles all cash clearing accounts daily, credit card and bank statements.
• Monitors the use of health center credit cards, and alert management of misuse.
• Reconciles the accounts payable ledger to ensure all payments are accounted for and properly posted.
• Ability to address and resolve payment discrepancies or vendor inquiries.
Administration, Auditing and Compliance
• Supports all health center external audits as necessary by providing financial reports and documentation requested.
• Prepares monthly reports for management related to accounts payable as needed.
• Verifies transactions comply with accounting policies, procedures, and GAAP.
• Maintains historical records by filing documents according to the Health Center’s procedure.
• Maintains electronic financial records, and links images to transactional data.
• Ensures confidentiality and security of all financial, and employee files.
JOB SPECIFICATIONS
Education:
Bachelor’s degree in accounting field or High school diploma 2 years of experience
PHYSICAL REQUIREMENTS
This work requires the following physical activities: constant sitting, talking on the phone and basic computer skills. Work is performed in an office setting
Culture of Service: 3 C’s
Compassion
Greets internal or external customer (i.e. patient, client, staff, vendor) with courtesy, making eye contact, responding with a proper tone and nonverbal language
Listens to internal or external customer (i.e. patient, client, staff, vendor) attentively, reassuring an understanding of the request and providing appropriate options or resolutions
Competency
Provides services required by following established protocols and when needed, procure additional help to answer questions to ensure appropriate services are delivered
Commitment
Takes initiative and anticipates internal or external customer needs by engaging them in the process and following up as needed
Prioritize internal or external customer (i.e. patient, client, staff, vendor) requests to ensure prompt and effective response is provided
Other
Provides outstanding customer service to both internal and external customers using the Health Center’s 3C’s of service.
Participate in health center developmental activities as requested.
Other duties as assigned.
Safety
Ensure proper hand washing according to Centers for Disease Control and Prevention guidelines.
Understand and appropriately acts upon assigned role in Emergency Code System.
Understand and perform assigned role in health center’s Continuity of Operations Plan (COOP).
