Administrative Manager (CONTRACT)

Administrative Manager (contract)

This is a parental leave coverage and will require a 7-9 month commitment. You will be paid on the company’s payroll and eligible for salary, bonus, and full benefits package for this set term role. We are looking for a start date of early March for training and overlap with the current person in the role.

This role will be responsible for overseeing the smooth operations and daily running of the New York office and managing/leading the Executive Assistant and Reception/Front of House teams and functions.

The ideal candidate will have a deep understanding of the Executive Assistant role, able to proactively anticipate needs of the team and manage any matters as they arise. This Manager will need to be a leader with exceptional people and communication skills, able to build trusted relationships quickly and operate with a collaborative working style.

Salary: prorated equivalent of $140-150k annually discretionary bonus, fully paid benefits, PTO

Onsite 3-4 days/week in Midtown East NYC (hybrid)

Hours: 8:30am-5/5:30pm with flexibility

Responsibilities:

• Day-to-day management of the Executive Assistant team, resolving any operational issues as they arise
• Efficient and effective utilization of the team and resource planning to guarantee first class support and maintain strong visibility and understanding of workloads and priorities
• Proactive approach to building excellent relationships with Executives, regularly obtaining feedback
• Performance management, including conducting appraisals bi-annually and supporting promotion and performance improvement
• Headcount planning for team growth
• Recruitment, management, and induction process for new staff into the teams
• Identify, monitor, and manage training needs and development
• Working with the Global Facilities & Premises Manager to oversee and maintain office policies and procedures
• Line management of FoH team made up of two receptionist and one catering assistant
• Assist with onboarding
• Ensure vendor invoices are processed in SAP Concur on a timely basis
• Responsible for overseeing budgets and coordinating the organization of local office events

Experience/Skillset:

• Higher education desirable
• Minimum 5 years’ experience in Leadership positions, with project, office, and people management elements, and evidence of success
• Previously experience as an EA to fully understand the role
• Experience ideally gained in Private Equity, Financial Services Industry, or similar fast-paced environment
• Experience taking a leading position in business operational projects and events
• Excellent people management experience, including all aspects of performance managements
• Experience of owning and managing projects, setting up systems and procedures, and proactively anticipating issues or potential conflicts
• Confident with managing up to senior stakeholders, exercising diplomacy and tact
• Proficiency in MS Office, with intermediate knowledge of Outlook, PowerPoint, Word and Teams.

Please submit your resume to apply!

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