What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Careerbuilder-US?
Job Description :
- Welcome guests in person, direct them to the appropriate staff members, and manage visitor flow.
- Answer incoming calls, take detailed messages, transfer calls to appropriate attorneys or staff, and provide basic information about the firm.
- Coordinate client appointments with attorneys and assist in managing calendars.
- Receive, sort, and distribute incoming packages.
- Assist in opening new client files and ensure accurate documentation in those files.
- Assist with document preparation, copying, and file organization.
- Assist with dictation as needed.
- Coordinate meetings including setting up video conferences / calls, request meeting room service, equipment, and catering.
- Organize and maintain electronic files.
- Organize and maintain contacts and calendars.
- Enter and release time for timekeepers; print reports as requested.
