What are the responsibilities and job description for the Receptionist/Administrative Assistant position at J Allen Contracting?
Overview
We are seeking a dedicated and organized Receptionist/Administrative Assistant to join our team. This role is essential for ensuring smooth operations within our office and providing exceptional customer support. The ideal candidate will possess strong communication skills, be proficient in office management, and have a friendly demeanor to create a welcoming environment for clients and visitors.
Responsibilities
- Greet and assist visitors in a professional manner, ensuring a positive first impression.
- Manage incoming calls using phone systems, directing them to the appropriate personnel.
- Maintain and organize office files, documents, and records with attention to detail.
- Provide customer service support by addressing inquiries and resolving issues promptly.
- Utilize Microsoft Outlook for scheduling appointments, managing calendars, and preparing documents.
- Assist with administrative tasks such as proofreading correspondence and reports.
- Support construction business functions, including appointment scheduling and customer follow-up.
- Collaborate with team members to ensure efficient office operations.
Requirements
- Proven experience in an office or administrative role is preferred.
- Strong customer service skills with the ability to handle inquiries professionally.
- Proficiency in Google Suite applications (Docs, Sheets, Calendar)
- Familiarity with phone systems and basic office equipment.
- Excellent computer literacy with the ability to learn new software quickly.
- Attention to detail with strong proofreading skills to ensure accuracy in documentation.
- Previous experience as a personal assistant or dental receptionist is advantageous.
Join our team as a Receptionist/Administrative Assistant and contribute to creating an organized and welcoming environment that supports both our staff and clients.
Job Types: Full-time, Part-time
Pay: $16.00 - $25.00 per hour
Expected hours: 15 – 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Parental leave
- Referral program
- Vision insurance
Schedule:
- 4 hour shift
- 8 hour shift
- Monday to Friday
Experience:
- Construction administrative: 1 year (Required)
Ability to Commute:
- Ravenna, OH 44266 (Required)
Work Location: In person
Salary : $16 - $25
