Accounts Payable Coordinator

Job Summary

The Accounts Payable Coordinator is responsible for acquiring and processing invoices, reconciliation of vendor accounts, and payment to vendors.

Essential Functions 

• Maintains knowledge of the AP system.
• Verifying vendor accounts by reconciling monthly statements and related transactions.
• Receiving, processing, verifying, and reconciling invoices.
• Works closely with department managers to ensure all invoices are tracked and properly approved.
• Ensures invoices are properly uploaded through the electronic invoicing system including proper matching of PO and resolve any invoice exceptions.
• Checks to ensure there are no duplicate payments and ensure that the invoicing system workflows and processes are working including rules and controls are functioning effectively as designed.
• Maintains appropriate documentation and support for all vendor payments.
• Responsible for all record keeping of all accounts payable documents.
• Ensures continuity of service by addressing and reconciling vendor issues timely.
• Manage vendor relations and build effective partnerships.
• Back up Administrative Assistant on mailing of checks and filing invoices.
• Assist with audit support when necessary.
• Processes all payments through A/P-ERP system using checks or other modes of payments as appropriately approved by the CFO.
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate parties and responding to vendor inquiries.
• Process employee expense reports, including verification of receipts and coding
• Keep track of the incoming mail to the office specifically invoices and vendor communications.
• Perform other related duties as assigned.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.