Customs Document Control Clerk

JOB DESCRIPTION

Import- Documentation Clerk 

Department:      Import Department Job Status: Full Time

FLSA Status:    Non-Exempt Reports To: Imports Manager

Work Schedule: Monday-Friday 8:00 A.M. - 5:00 P.M.         Positions Supervised:              N/A

POSITION SUMMARY:

We are seeking a highly organized and detail-oriented Import Receiving Document Clerks to join our team.

As an Import Document Clerks, you will play a crucial role in managing the logistics and

documentation involved in international trade. You will work closely with the Import Export Manager to

ensure the smooth flow of goods and compliance with customs regulations. The ideal candidate is proactive,

possesses excellent communication skills and has a strong understanding of import-export procedures.

ESSENTIAL FUNCTIONS: 

• Manage the import and export process by coordinating with suppliers, freight forwarders, customs brokers, and other relevant parties to ensure timely and accurate delivery of goods.
• Prepare and review shipping and customs documents, including commercial invoices, packing lists, certificates of origin, bill of lading, and customs declarations.
• Coordinate with the logistics team to arrange transportation and track shipments to ensure on-time delivery and resolve any issues or delays.
• Ensure compliance with import-export laws and regulations by staying updated on changes in customs requirements and assisting with customs clearance procedures.
• Assist in the preparation of import and export documentation for audits and compliance checks.
• Maintain accurate records of import and export transactions, including invoices, shipping documents, and customs declarations.
• Collaborate with sales and purchasing teams to ensure accurate and timely delivery of goods to customers and suppliers.
• Coordinate with finance and accounting departments to ensure accurate and timely payment of import duties, taxes, and freight charges.
• Assist in managing inventory levels by monitoring stock levels, coordinating with suppliers for timely deliveries, and resolving any discrepancies.
• Support the Import Export Manager in analyzing market trends, identifying potential suppliers or customers, and developing strategies to expand international trade opportunities.

MINIMUM REQUIREMENTS:

Have a high school diploma or equivalent. 

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to work in conditions which include multiple and sometimes conflicting priorities
• Ability to perform work accurately and thoroughly                     
• Ability to communicate effectively with others using the spoken word
• Ability to take care of the Internal/External customers’ needs while following company procedures.
• Ability to pay attention to the minute details of a project or task
• Ability to work at a sustained pace and produce quality work.
• Ability to demonstrate conducts conforming to a set of values and accepted standards. 
• Ability to exhibit a cheerful demeanor toward others
• Ability to focus on a goal and obtain a pre-determined result
• Ability to decide correct course of action when some choice can be made
• Ability to act calmly under stress and strain, and of not being hasty or impetuous
• Ability to be held accountable or answerable to one’s conduct
• Ability to complete assigned tasks under stressful situations
• Must be willing and able to work flexible shifts and changing work schedules
• Excellent organizational and time management skills to handle multiple tasks and prioritize effectively.
• Strong attention to detail and accuracy in preparing and reviewing documentation.
• Proficient in using import-export software and tools, as well as Microsoft Office Suite.
• Knowledge of customs regulations, import-export laws, and international shipping procedures.
• Effective communication skills, both written and verbal, to collaborate with various stakeholders.
• Ability to work independently and in a team environment to meet tight deadlines.
• Analytical mindset to identify and resolve problems or inefficiencies in import-export operations.
• Flexibility to adapt to changing priorities and work under pressure.

COMPUTER SKILLS:

Must be computer literate

Proficient in MS Excel, MS Word, and MS Outlook

Willing to learn JDE System

10 Key is a plus

PHYSICAL DEMANDS:

Other Physical Requirements

The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing

data and figures; transcribing; viewing a computer terminal; and extensive reading.

Sense of Sound (Sounds)

Sense of Touch

WORK ENVIRONMENT

Office Environment – Working conditions are good. The working environment is primarily in a climate-controlled office.   The noise level in the work environment is usually moderate.

Warehouse Climate – Exposure to heat and cold and to dust.  This job requires working exposed to sounds and noise levels that are distracting

Supervisor: ___________________________________      Date:  ______________________

Approval Signature: ______________________________ Date: _______________________

                                      Director of Human Resources

The company has reviewed this job description to ensure that essential functions and basic duties have been

included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and

abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

I acknowledge receipt of the job description.  It has been reviewed with me by my supervisor. I understand

should I have any questions regarding my duties I will consult with my supervisor and/or the Human

Resources Department.

Employee:  ___________________________________    Date: _________________________________

                                        (Print Name)

Employee:  ___________________________________  

                                          (Signature)