What are the responsibilities and job description for the Controller - Non-Profit position at Caritas of Austin?
Company name: Caritas of Austin
Title of position: Controller - Non-Profit
Position type: Full-Time/Exempt
COVID-19 Vaccine Required but subject to recognized exemptions
Pay range: $100,000 - $130,000 (DOE)
ABOUT US:
Caritas of Austin believes that when every person has a stable place to call home, they can realize their full potential and contribute to our community. We build wellbeing by making sure that people have a safe home, access to healthy groceries, jobs that provide a reliable living wage, and educational opportunities to learn life skills. All of us need a sturdy foundation and layers of support in our lives to thrive; that is what creates a strong community. Our innovative, personalized, and proven approach to building wellbeing and ending homelessness creates a more vibrant Austin for everyone.
If you are ready to make a difference in a growing organization, successful in the home-first model and supportive services that transform lives, strongly consider applying. There are not many opportunities to make a real difference at both an individual level and for the region.
JOB OVERVIEW:
The Controller will lead all day-to-day accounting operations and have the primary responsibility for management of all accounting, financial internal controls, and financial reporting. The Controller will ensure that systems, processes, procedures, and controls are designed, implemented, and maintained to ensure an effective and efficient control environment and produce timely, accurate and meaningful financial reports. The Controller will have a continual process improvement mindset, comfortable with leading change management constructively as needed, to optimize the finance and accounting function, balancing people, processes, and technology, to best serve the organization as technologies and needs evolve and scale.
POSITION DESCRIPTION (Inclusive but not exhaustive)
Reporting to the CFO, the Controller will:
- Oversee day-to-day functioning of general accounting, accounts payable, accounts receivable, cash management, tax compliance, recording payroll entries, and being the main point of contact for external audits and government single audits. (Preparing federal tax returns and bi-weekly payroll processing are not part of this job description.)
- Ensure compliance with GAAP and regulatory requirements, and support reviews of compliance with GASB and GAAS as needed.
- Ensure materially accurate and timely monthly financial accounting close. Oversee preparation of monthly, quarterly, and annual financial reports, including metrics to track department and organization performance.
- Leverage accounting systems to develop and expand reporting to provide direct reports and organizational leaders access to as much “real-time” information as possible, in support of timely decision making.
- Establish and maintain internal controls and safeguards for financial reporting, receipt of revenue, expenditures, cash management and grant and program budgets.
- Ensure balance sheet accounts are reconciled monthly and that reconciling items are resolved in a timely manner.
- Lead internal support of annual, independent, financial audits and government single audits.
- Present financial reports in an accurate and timely manner. Clearly communicate monthly, quarterly, and annual financial statements and variance analysis to budget. Monitor progress and changes and keep senior leadership abreast of financial status.
- Support the CFO in engaging the Board’s audit and finance committee around issues and trends in financial operating models and delivery. Present to the audit and finance committee as requested.
- Prepare and analyze monthly grant utilization reporting for stakeholders.
- Monitor and coordinate the preparation, balancing and reconciliation of various accounting records; prepare or direct the preparation of records and reports for submission to various regulatory and government agencies.
- Assist in preparation and loading of the annual budget.
- Assist with periodic updates to the financial forecast including income statement, balance sheet, rolling cash forecasts and alert the CFO in a timely manner of any significant concerns.
- Ensure required federal, state, and local reports are prepared and filed in a timely manner, whether outsourced or prepared internally (e.g., including, but not limited to forms 1099, 990 and payroll taxes, excluding exemptions if obtained for franchise and property taxes).
- Lead or support efforts to continue migrating to a paperless environment, particularly with accounts payable and treasury.
TEAM LEADERSHIP
- Collaboratively hire, train, mentor, supervise and evaluate finance and accounting department staff. This includes leveraging the strengths of team members, helping to clarify roles and responsibilities, and developing and implementing training programs to maximize staff potential to reach individual and organizational goals.
- Provide leadership to strengthen internal communications with staff at all levels throughout the organization. Create and promote a positive and supportive working environment.
- Demonstrate ethics and comply with the Corporate Compliance program.
MINIMUM REQUIREMENTS
- Bachelor’s degree in accounting from an accredited four-year college or university.
- 3 years of experience as VP-Accounting, Controller, Assistant Controller or comparable, in a nonprofit that receives government, corporate, foundation and private grants, awards and donations. Comparable experience as an Audit Senior (with responsibility for staff supervision) in a large firm or Audit Manager specializing in nonprofits, which receive federal and private awards and grants, will also be considered. Grant experience should include compliance, tracking, invoicing, collecting, and reporting.
- 8 years of accounting experience with progressive responsibility.
- 4 years of experience in developing customized reports in accounting systems.
PREFERRED REQUIREMENTS
- Certified Public Accountant (CPA) with an active license.
- Master’s degree in accounting, finance, or business administration.
- Three years working with non-profit accounting in affordable housing and supportive services, or in the multi-family industry that accepts tenant subsidies.
- Two years of experience accounting for capital development or improvements.
- Three years working with Abila MIP Accounting Software, particularly with journal entries, maintenance and developing customized reporting.
- At least one ERP implementation or two ERP module additions, or demonstrated experience refining the use of such systems, to optimize effectiveness and efficiency.
- Two years of exporting data from Paycom or similar payroll systems.
WORK SCHEDULE
- Hours are based on a 40-hour work week schedule.
- Flexible hybrid position with the ability to work on-site 4 days and 1 day remotely.
- During Peak – ability to work more than 40 hours during monthly close and other peak deadlines.
BENEFITS WE OFFER
- Medical, Dental and Vision Insurance – includes employer paid plans.
- Employer-paid life insurance, short-term disability, and long-term disability.
- Retirement plan is a 403(b) with company match.
- Fourteen paid holidays.
- Twenty days of accrued PTO in year one with increases up to 31 days per year.
- Discounted rates on Gold’s Gym and Legal Shield memberships.
- Mileage Reimbursement.
- Monthly Phone Stipend.
- Monthly Paid Parking for employees who office from the Downtown Location.
For information on Caritas of Austin, and our company culture, visit our website at https://caritasofaustin.org.
Caritas of Austin is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Salary : $100,000 - $130,000
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