What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Carpet, Tile & Flooring Depot Inc.?
Administrative Assistant
Job Title: Administrative Assistant
Job Summary: We are a home remodeling company specializing in everything from design to complete installation. We are seeking a full-time dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will be organized, proactive, and able to handle a variety of tasks with efficiency and professionalism. As an Administrative Assistant, you will play a vital role in supporting our daily operations and ensuring smooth communication within the organization. This is an entry-level position that will allow you to learn and grow in this field. Our work culture is built upon developing long-term relationships with our employees, clients, contractors, and vendors. Interested candidates should be looking for a long-term role.
Responsibilities include, but are not limited to:
- Manage and prioritize incoming emails, phone calls, and correspondence.
- Assist with scheduling jobs for installations.
- Perform clerical duties including filing, data entry, ordering/checking on materials from vendors, running credit card payments, accounts receivable, and maintaining organized records, among other things.
- Organize and maintain physical and electronic files and records.
- Order and coordinate the arrival of materials.
- Assist team in office task, answering multi line phones, communicating with vendors.
- Greet, welcome, and assist visitors in a friendly and professional manner.
- Offer customers basic product knowledge.
- Monitor and order office supplies and maintain inventory.
- Collaborate with other team members to support various projects and initiatives.
- Provide general administrative support to various departments as needed.
Qualifications:
- High school diploma or equivalent.
- Previous experience as an administrative assistant, receptionist or in a similar role is a plus.
- Proficiency in Microsoft Office (Word, Excel) and Google Workspace.
- Previous QuickBooks preferred but not required.
- Excellent organizational and time-management skills.
- Strong communication skills, both written and verbal.
- Warm personality with string communication skills.
- Attention to detail and a high level of accuracy.
- Ability to handle sensitive and confidential information with discretion.
- Strong problem-solving skills and a proactive approach to tasks.
- Ability to work effectively both independently and as part of a team.
- Bilingual English- Spanish skills are a plus, enhancing communication with installers.
- Works well under pressure.
Additional Information:
- Position Type: Full-time
- Location: Miramar & Morena/ Bay Park
- Work Schedule: Monday- Friday (weekends as needed)
Benefits:
- Healthcare Insurance
- 401k
- -Vacation/ Sick/ Paid time off
Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Experience:
- Customer service: 1 year (Preferred)
Work Location: In person
Salary : $17 - $20