Office Coordinator - Houston (Temporary)

Job Description: Who we are: We’re Cart.com, one of the fastest growing commerce enablement companies in the world. We provide the digital and physical infrastructure that empowers thousands of leading B2C, B2B and public sector organizations to unify commerce operations from product discovery to product delivery. We’re building toward a world where commerce has no bounds. Our enterprise-grade software, services and logistics infrastructure, including our own network of omnichannel fulfillment and distribution centers, enable merchants to navigate an increasingly complex operating landscape and drive efficient growth. Our goal is to be the global backbone of commerce. To achieve it, we’re looking for entrepreneurial, innovative and determined teammates who are eager to help our growing base of customers simplify their commerce operations and seamlessly reach their own customers, wherever they are. Sound like you? We’d love to hear from you. Cart.com Fast Facts: 6,000 customers worldwide 1,600 employees globally 17 warehouses nationwide, totaling over 10 million square feet of space Headquartered in Houston, TX with international offices in Mexico and Poland Our values: Cart.com is building a company that is committed to living out these 6 core values: Be brand obsessed: Our lives are shaped by the brands we interact with daily. We obsess over the brands we serve, and about the things they care about. Think beyond the box: “We’ve always done it that way” is not a phrase uttered often at our office. We create creative solutions to complex problems. Don’t give up: We learn from our challenges and see them for what they are; great building blocks to an amazing brand story. Speak up: We communicate clearly and directly because we care deeply. Communication is the bedrock of our community. Work together: We’ve built a team that prides itself on diversity of thought and background. Collaboration is better with contrast. Remember to be human: We work hard, but we leave room for the people, places and things that we love. Job Summary: While this is an 89-day Temporary position, we are looking to bring in a candidate who could convert into a Full-Time role once they have proven their capabilities, skills & total fit within the team. Our ideal Office Coordinator, Houston is an experienced, highly-organized and energetic self-starter with a successful track record of thriving in a fast-paced environment. This Office Coordinator will need to be comfortable wearing many hats, to include caring for the office needs, coordinating events such as large meetings, onboarding seminars, and company parties. This role and functions will evolve over time as the company grows, and therefore we need someone who is excited about growth.      You know you will be successful in this role if you find joy in helping others feel at home. You see the potential of a community and a space, and you get excited about helping them both exceed their potential. Whether it is ordering lunch for the team or getting an employee set up on their first day, you aim to please.  You are a natural multitasker who is quick to respond to—and prioritize—requests.  The Role:   Provide effective Front Desk Coverage Daily maintenance / cleanliness and order of all common areas: kitchen / coffee bar (including monitoring the age of product for food safety issues as well as maintaining the interior and exterior of all appliances), dishes, conference rooms, front desk space, welcome area, lounge spaces, offices, printer supply areas, storage spaces, workstations, etc. Ensuring all workstations are equipped with all equipment necessary for employees to work on a daily basis Restock all office supplies daily, with necessary items throughout the workday Ensure CEO's personal supplies are restocked General Office Help: preparing coffee, print jobs, etc. Keep inventory and purchase all kitchen and office supplies while being mindful of budget Ensure the office is decorated to match the season and the decorations are taken down in a timely manner and stored appropriately Ensure all plants are taken care of (indoors and outdoors) Occasional errands Check mail, disposition as needed, such as scan / email or distribute Coordination / Delivery / Set up and breakdown for office lunches Coordinate / Organize / Setup and breakdown of office functions and circulate invites via Slack / Outlook calendar Serve as liaison and coordinator for any office IT / networking issues Greet guests, ensure they have what they need, offer beverages and direct them appropriately as they arrive Ensure expense reports are submitted timely – by the 5th of the month following all for purchases in the prior month Prepare and send monthly office budget by 1st day of each month Interface with Cannon Building Management to ensure smooth operation of office / maintenance / any necessary repairs Schedule porter with Cannon Building Management in advance of leave Handle conference room booking requests in-office and Cannon Display good judgement and reasoning Demonstrates professional, respectful, happy demeanor approach in everyday tasks and interactions Proactiveness / Attention to detail Adapt quickly to new assignments / quickly respond to requests Maintain Confidentiality and handle sensitive information High Attention to Detail and Organization Ability to multitask and prioritize tasks Excellent organizational, time management, and problem solving skills Laptop to remain secured in office at all times (lunch breaks, holidays, and at the end of every day/weekends) You will be responsible for accurately tracking your time daily. Submit an invoice to Accounts Payable on a bi-weekly or monthly basis to receive timely and accurate pay for time worked. Ability to work independently and complete tasks in a timely manner Meeting / Event assistance as needed Must be comfortable with standing for longer periods of time Frequently move boxes weighing up to 25 pounds across the office for various needs Cart.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Cart.com is an ecommerce software and services company on a mission to democratize ecommerce and give digital merchants the freedom to grow. We are integrating all the pieces of the ecommerce value chain brands need to thrive, creating a truly end-to-end Ecommerce-as-a-Service platform that helps third party brands move faster, grow more quickly, and deliver on their promises more completely.