What are the responsibilities and job description for the Business Office Administrative Assistant position at Cascades of Tucson?
Position Overview:
- SCHEDULE: Monday-Friday; also willing to work a flexible schedule to cover vacations, sick days, etc.
- STATUS: Hourly, Non-Exempt.
- REPORTS TO: Business Office Director
RESPONSIBILITIES: Will manage all aspects as required and requested for the business office:
Billing and Accounts Receivable:
- Maintain rent roll on an ongoing basis; audit monthly for accuracy prior to monthly billing.
- Post all ancillary and recurring charges incurred by residents timely and accurate.
- Generate and mail/deliver monthly statements.
- Ensure payments are received and processed.
- Manage collections.
- Post all move-in and waitlist deposits and reconcile.
- Process all move-ins and move-outs in ALIS.
- Maintain an accurate aging schedule.
- Set up initial resident records in ALIS for accurate billing, and update changes as necessary.
- Provide a summary of outstanding receivables to ED as needed.
Bookkeeping:
- Have experience and knowledge of bookkeeping.
- Ensure files are in order.
- Scan and digitize files.
Miscellaneous Responsibilities:
- Maintain resident files for new, current, and past residents required by state rules and regulations for licensing.
- Report to and assist the Business Office Director as needed.
All other duties as assigned.
Qualifications:
- Knowledge of Microsoft Office.
- Ability to navigate QuickBooks accounting system.
- A/P, A/R, bookkeeping experience.
- Personnel management experience.
- Database management experience.
- Highly organized and accurate; able to process a high volume of paperwork.
- Ability to work with and sort details.
- Able to multitask effectively.
- Willing to take initiative and accept challenges.
- Solution-oriented.
- Team player with a positive attitude and willingness to help others.
- Excellent customer service skills.
- Ability to communicate information in a timely, accurate, and effective manner.
About Cascades of Tucson:
Cascades of Tucson is a vibrant, privately owned community that offers independent living, assisted living, and memory care services. Here, both residents and staff create a warm and welcoming atmosphere that truly feels like home. We are dedicated to cultivating a supportive environment that prioritizes personal growth and development for our team members, all while ensuring they maintain a healthy work-life balance. Our mission is to provide exceptional care and companionship, fostering a sense of belonging and dignity for everyone in our community.
