What are the responsibilities and job description for the Business Office Administrative Assistant position at CASCADES OF TUCSON?
Position Overview
Billing And Accounts Receivable
All other duties as assigned.
Cascades of Tucson is a vibrant, privately owned community that offers independent living, assisted living, and memory care services. Here, both residents and staff create a warm and welcoming atmosphere that truly feels like home. We are dedicated to cultivating a supportive environment that prioritizes personal growth and development for our team members, all while ensuring they maintain a healthy work-life balance. Our mission is to provide exceptional care and companionship, fostering a sense of belonging and dignity for everyone in our community.
- SCHEDULE: Monday-Friday; also willing to work a flexible schedule to cover vacations, sick days, etc.
- STATUS: Hourly, Non-Exempt.
- REPORTS TO: Business Office Director
Billing And Accounts Receivable
- Maintain rent roll on an ongoing basis; audit monthly for accuracy prior to monthly billing.
- Post all ancillary and recurring charges incurred by residents timely and accurate.
- Generate and mail/deliver monthly statements.
- Ensure payments are received and processed.
- Manage collections.
- Post all move-in and waitlist deposits and reconcile.
- Process all move-ins and move-outs in ALIS.
- Maintain an accurate aging schedule.
- Set up initial resident records in ALIS for accurate billing, and update changes as necessary.
- Provide a summary of outstanding receivables to ED as needed.
- Have experience and knowledge of bookkeeping.
- Ensure files are in order.
- Scan and digitize files.
- Maintain resident files for new, current, and past residents required by state rules and regulations for licensing.
- Report to and assist the Business Office Director as needed.
All other duties as assigned.
- Knowledge of Microsoft Office.
- Ability to navigate QuickBooks accounting system.
- A/P, A/R, bookkeeping experience.
- Personnel management experience.
- Database management experience.
- Highly organized and accurate; able to process a high volume of paperwork.
- Ability to work with and sort details.
- Able to multitask effectively.
- Willing to take initiative and accept challenges.
- Solution-oriented.
- Team player with a positive attitude and willingness to help others.
- Excellent customer service skills.
- Ability to communicate information in a timely, accurate, and effective manner.
Cascades of Tucson is a vibrant, privately owned community that offers independent living, assisted living, and memory care services. Here, both residents and staff create a warm and welcoming atmosphere that truly feels like home. We are dedicated to cultivating a supportive environment that prioritizes personal growth and development for our team members, all while ensuring they maintain a healthy work-life balance. Our mission is to provide exceptional care and companionship, fostering a sense of belonging and dignity for everyone in our community.
