Human Resources Manager

Catalyst Dental Partners, servicing Fry Orthodontics, Freytag Orthodontics, and Jones Orthodontics is looking for a Human Resources Manager to be their leader in all things human resources related.

Position: Human Resource Manager Status: Non-Exempt

Reports to: CEO

Job Summary:
The Human Resource Manager will run the daily functions of the Human Resource (HR) Department. They will aid with and facilitate the human resource processes at all business locations. This role will administer employee health and welfare plans and act as a liaison between employees and insurance providers. This position resolves benefits-related problems and ensures effective use of plans and keeps positive employee relations. The Human Resources Manager will make certain plans are administered in accordance with federal and state regulations and that plan provisions are followed.

The role requires someone with the ability to balance between maintaining trustful relationships and guaranteeing timely responses to employee inquires, all while enforcing company policies and practices. The Human Resources Manager will be responsible for gathering, collecting and maintaining documents and records, assist in hiring and interviewing, administering benefits and leave. They will also develop HR policies, participate in disciplinary meetings, terminations and investigations, and help with contract and wage negotiations for new hire. It also requires someone who possesses outstanding communication and negotiation skills as well as an in-depth knowledge of laws and policies related to human resources.

Essential Job Duties:

• Maintain employee records, ensuring completion and accuracy of details such as employee contact

information, job classification pay rates, organizational structure, and other key details.

• Administration of employee benefits including, but not limited to, benefit negotiation and set-up,

enrollments, collecting and submitting employee information and notice of change in status and
terminations to insurance carriers.

• Attend and participate in employee disciplinary meetings, terminations and investigations as well as

preparing and delivering all verbal, written and termination documentation.

• Perform administrative and recordkeeping tasks related to staffing changes, which may include layoffs,

resignation, terminations, extended leaves of absence, and tracking COBRA.

• Perform customer service function as by answering employee requests and questions while also acting as

the contact and liaison for intake and assessment of employee complaints.

• Respond to employee and management inquiries regarding policies, procedures, and programs in a timely

manner.

• Conduct interviews and gather information for employee relations matters such as harassment allegations,

work complaints, accidents, or other concerns.

• Review and maintain up-to-date job descriptions.
• Assist with the recruitment and interview process. Send offer letters and track status of candidates in HRIS

as well as responding with follow-up letters at the end of the recruiting process.

• Conducting and acquiring background checks and employee eligibility verifications.
• Handle employment-related inquiries from applicants, employees, and supervisors.
• Order uniforms and name tags for all new hires and current employee as needed.
• Prepare company-wide correspondence or meetings to discuss items such as open enrollment, new hire

orientation, and changes in retirement or benefit plans.

• Conduct or assist auditors with record audits and mandatory reports, which may include 1-9 audits, EE0-1

filings, payroll audits, and other compliance reviews.

• File documents into appropriate employee files, including preparing new-employee files.
• Process mail in a timely manner including scanning, emailing and filing.
• Maintain compliance with federal, state and local employment laws and regulations while consulting legal

counsel when needed.

• Perform other related duties as assigned including, but not limited to, general office duties, special projects, or other job duties as needed or assigned.

Qualifications and Requirements:

• Bachelor's degree in Human Resources or related field with a minor in Human Resources.
• A minimum of 5 years' proven experience in Human Resources.
• SHRM-CP a plus.
• Paycor and/or Vanguard experience a plus.
• Ability to travel to office locations, particularly during open enrollment
• Ability to occasionally work outside of scheduled office hours as required by business needs.

Physical Requirements:

• Sedentary Position; prolonged periods of sitting for long periods of time on a daily basis.
• May be required to lift up to 40 pounds.
• Finger dexterity as needed to operate computer keyboard or other standard office equipment.
• Ability to see (with or without correction) and work effectively using computer monitors or other standard

office equipment; close vision, depth perception and ability to adjust focus.

• Ability to hear, understand, and effectively communicate with patients/patient guardians, Orthodontists,

administrative and clinical staff, and other parties as needed.

• Daily exposure to moderate noise levels in an office environment.
• Ability to safely and legally drive personal car, including city and highway driving.