Project Clerk

Catania Engineering Associates is looking for a Project Clerk within their civil engineering firm. A project clerk is an administrative support role responsible for managing project documentation, including plans, contracts, correspondence, and permits, ensuring smooth project flow by maintaining accurate records, coordinating communication between team members and stakeholders, and assisting with data entry and reporting on project progress, all under the guidance of a project manager; typically requiring strong organizational skills, proficiency in relevant software, and a basic understanding of civil engineering principles.

Key responsibilities include:

• Document control:
• Filing and retrieving project documents (drawings, specifications, contracts, change orders, permits, correspondence)
• Maintaining electronic and paper document databases
• Tracking document revisions and ensuring proper distribution
• Managing document control procedures to comply with project standards
• Project communication:
• Coordinating communication between project team members, contractors, consultants, and clients
• Managing incoming and outgoing project correspondence
• Data entry and reporting
• Updating project management with progress updates
• Creating and maintaining project schedules and timelines
• Generating project reports on status, budget, and milestones
• Administrative tasks
• Processing invoices and purchase orders
• Maintaining project budget tracking spreadsheets
• Coordinating logistics for project meetings and site visits
• Assisting with permit applications and regulatory compliance

Required skills and qualifications:

• Technical knowledge:

Basic understanding of civil engineering principles, construction processes, and project phases

• Software proficiency:

Expertise in Microsoft Office Suite (Word, Excel, PowerPoint)

• Organizational skills:

Ability to manage large volumes of documents, maintain accurate records, and prioritize tasks

• Communication skills:

Excellent written and verbal communication to effectively interact with various coordinators

• Attention to detail:

High level of accuracy in data entry and document management

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $18 - $25