Accounting/Human Resources Assistant

General Job Description

Under the direction of both the Director of Finance and the Human Resources Manager, the Accounting / Human Resources Assistant performs routine duties and assigned projects required for the finance and human resources departments.

Duties and Responsibilities

Finance Department Duties:

• Uses the Agency’s accounting and billing software to accomplish tasks as assigned.
• Assists with completing approvals/payments/disbursements by receiving, processing, verifying, and reconciling invoices/disbursements in an organized and timely manner.
• Mails and distributes accounts payable checks.
• Understands and is familiar with contracts and services provided and assists with billing process for contracts.
• Receives cross training on various finance job assignments and substitutes for co-workers as required.
• Develops, manages, and monitors implementation of bookkeeping and accounting procedures and activities related to the Agency’s financial operations in accordance with accepted accounting principles.
• Processes payroll time sheets and prepares bi-weekly payroll for Agency employees.
• Reconciles payments with accounts receivables and processes deposits.
• Interacts with vendors/contracting agencies to obtain information and resolve issues related to billable/payables.
• Updates financial spreadsheets with daily transactions.
• Provides administrative support during budget preparation.

Human Resources Department Duties:

• Assists in new hire process including posting, recruiting, hiring, orientation, and training.
• Assists with managing incident reports/complaints where confidentiality and sensitivity are required.

Other Duties:

• Protects Agency’s value by keeping all information completely confidential.
• Assists in preparing for program audits and site visits, which include Accreditation and those of other funders.
• Maintains filing systems for finance and human resources.
• Assists with the development of policies, procedures, and workflows as required
• Manages time, workload, and outlines priorities based on department needs and deadlines.
• Assists in ordering and maintaining the inventory and organization of the general office supplies.
• Informs designated Agency staff, or CEO, of incidents of abuse, neglect, suicidal, or homicidal symptoms, and/or informs designated Agency staff, or CEO, of any unsafe work conditions.
• Attends all agency/department meetings and training sessions as required.
• Performs job-related duties and any other duties as assigned for department/program operations.

The above statements are intended to describe the general nature and level of work being performed by an individual in this position. They are not to be construed as an exhaustive list of all duties that may be performed.

All duties and responsibilities are judged to be essential functions in the terms of the Americans with Disabilities Act or ADA.

Minimum Qualifications:

Education/Experience: Bachelor Degree preferred, Associate Degree required in accounting, billing, finance, or related field. Minimum of one (1) year accounting and billing experience, and experience working in a high-volume office.

Required Knowledge, Skills, & Abilities:

• Strong computer skills, working with Microsoft Office with proficiency in Excel and Outlook, database entry systems, accounting software, and ability to learn new software.
• Strong typing skills.
• Good organizational and time management skills.
• Knowledge of business math, accounts receivable, accounts payable, and financial reporting.
• Knowledge of standard office equipment and ability to operate said equipment.
• Ability to communicate effectively both orally and in writing.
• Ability to understand and carry out oral and written instructions.
• Ability to establish and maintain effective relationships with employees and other agencies.
• Ability to relate to diverse populations and cultures while communicating with clients and the public in a courteous and effective manner.
• Ability to work independently and as a team and exercise good judgment.
• Ability to handle multiple tasks and prioritize.
• Ability to thoroughly follow through on assignments and meet deadlines.
• Ability and willingness to work in an ever-changing environment.
• Ability to work with speed and accuracy in demanding situations.
• Ability to handle and safeguard all sensitive and confidential information with the utmost discretion.
• Excellent customer service skills are essential.
• High level of attention to detail and thoroughness is required.

Physical Requirements:

• Must be able to talk and hear to effectively communicate with clients, staff, and payers, and communicate with supervisor in a timely manner.
• Must be able to walk low-moderate distances; sit for prolonged periods of time; use hands and fingers to handle, touch, and feel; reach with hands and arms.
• Must be able to lift/move up to 10 pounds for file archiving.
• Must be able to work in an environment with multiple staff, and in an environment that has a moderate noise level, and may experience moderate interruptions throughout the day while in the office.

Employment Requirements:

Staff must abide by all policies and procedures of Catholic Charities of Shiawassee and Genesee Counties, which includes the Agency’s stance on abortion, and the Agency’s Mission and Vision, and the Spiritual and Corporal Works of Mercy outlined by the Catholic Church and Code of Ethics.

Must pass all background and clearance checks including, but not limited to a criminal background check, DHHS central registry clearance check, and others as deemed applicable, and must have a valid driver’s license and carry auto insurance.

Pay:

Commensurate with experience.

Job Type: Full-time

Schedule:

• Day shift
• Evening shift
• Monday to Friday

Work Location: In person