Accounting Specialist I

“Join our team and become a part of a supportive community dedicated to individual and community enrichment. 

Catholic Community Services (CCS) is a faith-based organization, rooted in the values of   Love, Justice, Truth, and Freedom, that has continually served the community for over 85 years. We seek individuals who are motivated, compassionate, and eager to make a difference in their community. Join us today and become a champion in the lives of others!”

Pay: $17.62 - $22.47

Schedule: Monday – Friday 8am- 5pm (32 hours a week, flexible workday)

Location: Marion County, Bishop Steiner Building

Type: Part Time / Non-Exempt

General Position Summary: 

Responsible for a variety of accounting, payroll and medical billing functions within the Business and Finance Office. Specific duties for medical billing include medical billing, document control, claims adjudication, NPI coordination, acquiring pre-authorizations for mental health services and data entry. 

Benefits we provide:

• 4 weeks Accrued Paid Time Off (PTO) per year
• 100% Medical/ Vision Coverage Options for Employees
• 50% Medical coverage options for dependent/ spouse
• 401(k) Retirement Plan Employer Match
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Life Insurance Plan
• 5 Paid Holidays/ Holiday Pay
• Mileage Reimbursement
• Jury Duty Paid Leave
• Bereavement Leave
• Wellness Activity Discounts
• On the job training and CPR/First Aid certification
• Annual performance evaluations and pay increases
• Employee appreciation events
• And many more… Join our team and find out!!!  

Minimum Qualifications and Experience: 

1. Associate’s degree in accounting or related field and two years’ experience in accounts payable or combination of education and experience and
2. Formal training or work experience in medical billing required. 
3. Computer software proficiency in medical billing system(s), Microsoft Excel, Microsoft Word and how they aid in compiling, maintaining and using information

Preferred Qualifications and Experience: 

1. Prior non-profit experience.
2. Familiarity with fund accounting, cost allocation plans, and public agency reporting requirements.
3. Payroll processing experience in systems like ADP.

Required to demonstrate Job Skills, Knowledge, and Abilities: 

1. General knowledge of medical billing.
2. Good knowledge of medical billing systems and the impact to the General Ledger
3. Demonstrated skills in computers and computer software such as MS Access, Excel, Word
4. Excellent customer services skills
5. Consistently follow up and follow through on tasks and assignments.
6. Excellent time management skills
7. Maintain confidential information.
8. Work with all the people we serve.
9. Be flexible and work in a fast-paced environment.
10. Handle multiple projects.
11. Complete tasks accurately, on time and meet deadlines.
12. Communicate professional and effectively (written and oral) with a variety of individuals (customers, vendors, people we serve, leadership, management and other staff).
13. Prioritize workload.
14. Organize workspace and work products in a fast-paced environment.
15. Accurately and with attention to detail maintain records, documents and materials.

Essential Position Functions and Key Work Processes: 

Medical Billing Processing

1. Submits electronic billing and HCFA-1500 to payment source
2. Enters payment and remittances into Medical Billing System
3. Balances payment and remittances ensuring correct account identification
4. Enters and updates customer payor and authorization information into Medical Billing System
5. Transfers customers from insurance coverage to self-pay in the event of loss of coverage
6. Track and follow-up on payment and collection process for self-pay customers 
7. Sets up yearly files for all insurance companies and programs
8. Maintain and update all provider insurance, fee schedules, CPT code lists in each assigned practice
9. Creates and maintains spreadsheets and tracking systems as directed
10. Prepares and submits weekly billing reports to CFO and Clinical Director
11. Reconcile Medical billing system with Financial Edge accounting system monthly
12. Ensures accurate coding is used on billing
13. Archives EOBs, submission reports, payment batches, etc. according to policy guidelines

Accounting Support

1. Process, validate and code accounts payable transactions, verify appropriate authorization and documentation is present, enter into General Ledger and reconcile vendor statements.
2. Prepare and distribute checks, employee reimbursements, petty cash funds and maintain all accounts payable documentation.
3. Process, validate and code accounts receivable transactions, prepare daily deposits, take deposits to the bank, enter into General Ledger and reconcile client statements.
4. Ensure that financial transactions are timely, accurate, easy to interpret, meet policy requirements and notify supervisor of any discrepancies.
5. Complete credit applications for new vendor credit accounts.
6. Assist with end of year audit, as needed.
7. Tracking and monitoring independent contractors, Organizational Contracts, and Grant documentation.

Payroll Support

1. Provide backup support for semi-monthly payroll processing.
2. Work with Payroll Specialist to ensure Standard Operating Procedures for payroll are developed and kept up to date.
3. Provide secondary review of payroll reports, year-end processing, etc. to support payroll expectations and efforts in timely and accurate processing.

Salary : $18 - $22