What are the responsibilities and job description for the Executive Assistant position at CCS Fundraising?
TITLE: Executive Assistant
LOCATION: Chicago, IL
REPORTS TO: Assistant Vice President, Business Operations
DEPARTMENT: Strategy & Operations
TYPE: Full Time, Hybrid (two-three days in-office)
LOCATION: Chicago, IL
REPORTS TO: Assistant Vice President, Business Operations
DEPARTMENT: Strategy & Operations
TYPE: Full Time, Hybrid (two-three days in-office)
This position is not eligible for employer visa sponsorship.
WHO WE ARE
CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. Since 1947, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.
CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. Since 1947, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.
CCS provides tailored support to more than 700 nonprofit organizations annually. Headquartered in New York, the firm has over 600 professionals and 18 offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.
UNDERSTANDING THE ROLE
CCS Fundraising is seeking a highly organized, proactive, and detail-oriented Executive Assistant, to support our Central US leadership team. This individual will be instrumental in supporting one to two senior-level executives, coordinating select events and providing administrative support that enhances team productivity and efficiency.
CCS Fundraising is seeking a highly organized, proactive, and detail-oriented Executive Assistant, to support our Central US leadership team. This individual will be instrumental in supporting one to two senior-level executives, coordinating select events and providing administrative support that enhances team productivity and efficiency.
The ideal candidate is a resourceful professional who excels in managing complex workloads, prioritizing tasks, and thriving in a fast-paced, mission-driven environment. This role offers an excellent opportunity to contribute to a growing professional services firm with a meaningful impact.
RESPONSIBILITIES
Executive Partnership/Support (70-75%)
- Manage complex calendars for one to two executives (including a partner/board member of the firm), interfacing with internal and external audiences, managing and prioritizing requests, responding to emails, preparing/gathering documents for meetings, and coordinating meeting logistics.
- Arrange travel and hotel accommodations, including tracking airline credits and rewards programs.
- Prepare and submit timely expense reports and reimbursement requests.
- Oversee executive timekeeping and ensure compliance with timecard policies.
- Identify and implement process/workflow improvements to enhance operational efficiency.
- Serve as a strategic partner to advance executive business development efforts.
- Act as the executive’s primary point of contact, anticipating their needs and effectively supporting or communicating them to others.
Event Coordination & Support (20%)
- Collaborate with marketing and business development teams to provide logistical support for select internal and external events (e.g., venue coordination, catering, AV needs).
- Plan and manage logistical aspects of leadership meetings and team gatherings.
- Maintain professionalism and confidentiality when working with staff and clientele, consistently upholding the firm’s mission and values.
Additional Office/Administrative Support (5-10%)
- Perform administrative tasks as required, including copying, scanning, binding, mailing, couriering, and other general office tasks.
- Actively pursue continuous learning and development opportunities related to this role.
QUALIFICATIONS
- Three to five years of prior experience providing executive support as an executive assistant, operations, or similarly focused position required
- Prior experience in event management and logistics preferred
- Proficient with MS Word, PowerPoint, Excel, Outlook, Teams, and Zoom (all are required) with the ability to become familiar with firm-wide specific programs and software
- Excellent written and oral communication skills
- High attention to detail
- Deadline-oriented
- Strong organizational, project management, and problem-solving skills
- Ability to multitask effectively
- Self-starter able to drive activity in a fast-paced environment
- Friendly and professional demeanor
- Ability to lift 25 pounds as needed
- Bachelor’s degree required
- Experience with NetSuite, Hubspot, Monday.com and/or Navan a plus
CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.
SALARY RANGE: $60k - $80k
The exact salary varies within range based on years of relevant experience and education.
The exact salary varies within range based on years of relevant experience and education.
Salary : $60,000 - $80,000
