Accounting Specialist

About Catholic Charities of Southern Nevada

Since 1941, the mission of Catholic Charities of Southern Nevada has been to serve those in need — the most vulnerable — regardless of race, religion or creed. This leading community resource offers help and hope with dignity as it strives to meet the diverse needs of men, women and children in Southern Nevada. Through the generosity of foundations, grants, organizations and individual donors, Catholic Charities operates 16 programs providing support to more than 4,500 people daily and encompassing
four core areas: Family Services, Food Services, Immigration and Refugee Services and Homeless and Housing Services.  Catholic Charities also operates the largest Meals on Wheels program and Emergency Shelter Services in Southern Nevada. For additional information, please visit CatholicCharities.com.

Position Summary: 

Review and enter invoices into accounting software system; ensure invoices are properly approved and coded.  Process checks at the request of management; attach back up documentation to checks prior to giving to check signer; prepare signed checks for mailing.  Prepare journal entries and reconciliations related to position.  Analyze vendor trends.  Prepare annual 1099 tax documents and forms. Assist with the preparation of monthly grant billing, sequencing, and reporting, as well as with transactional accounting.

Essential Responsibilities:

• Review all invoices, verify invoice has not already been paid, forward invoice to appropriate departments for coding and approval.
• Process all invoices coming back from departments, input into the financial software, and ensure proper approvals and coding are notated on each invoice in a timely manner with all required back-up documentation.

• Reconcile statements for all vendors, follow-up on e-mails and statements received from vendors with regards to unpaid invoices, obtain copies via fax or e-mail for all outstanding invoices we have not received.
• Run vendor trend reports and analyze for variances to ensure all monthly invoices have been received and entered.
• Resolve all A/P vendor issues in a timely manner.
• Reconcile open invoices to the general ledger.
• Set up vendors in accounting software and PO system.
• Maintain procurement records.
• Run weekly cash disbursement reports, process and prepare check runs and mail checks.
• Create and input journal entries for related transactions.
• Copy, scan and file accounting documents.
• Monitor and maintain all vendor contracts, W-9s, and prepare annual 1099’s.
• Assist with the preparation of monthly grant billing and reporting to ensure all appropriate expenses are billed and documentation is submitted and maintained to fulfill all audit requirements.
• Assist with yearly audit.
• Set up files for fiscal year.

• Protect all confidential information, Agency property and electronic data; comply with safety rules.
• Other related duties as directed.

Knowledge, Skills and Abilities:

• Knowledge of Accounts Payable processes through 1099 preparation.
• Knowledge of general accounting procedures.
• Attention to detail and proficient data entry.
• Proficiency in computers and multiple software programs. 
• Possess excellent oral and written communication skills.
• Sound judgment to ability to work autonomously.
• Organize and prioritize work to meet necessary deadlines.

Qualifications:

• Three years accounts payable experience.
• Non-profit and grant experience preferred.
• Must be a team player with a positive attitude.
• Strong organizational skills and a clear understanding of deadlines.
• Proficient in computer software, especially Excel.

Physical Requirements

• Primarily works in office environment but will also work throughout the agency and off-site.
• Ability to effectively communicate with vendors, funders, and coworkers.
• Ability to operate and use office equipment, especially computer, keyboard and mouse.
• Ability to continuously sit and/or stand for up to 10 hours a day.
• May occasionally lift up to 25 pounds.

Catholic Charities of Southern Nevada offers an excellent benefits package including insurance benefits, paid time off and retirement plan.

CCSN is a drug free and equal opportunity employer. All employees must successfully complete a drug test and background check prior to employment.