Accounts Payable Specialist

Let's Be Friends!

At The Mill Casino, there's nothing better than being around your friends, and that's exactly the atmosphere we want to create here. We want team members to feel like they're welcomed with the unique experiences and growth we can offer. Come be part of the special atmosphere and hospitality of the hotel, or the welcoming, fun and friendly character of the restaurants and casino. Join our team in its dedication to be the leading destination for gaming and hospitality on the beautiful, southern Oregon coast!

BASIC FUNCTION (the primary purpose of this position):

Verifies approval and processes invoices for payment for assigned CEDCO units. Generates and issues manual and computer payments after verifying with matching documentation. Prepares and maintains necessary accounts payable ledgers, journals, and schedules. Provides support and feedback for process improvement.

PRINCIPAL ACTIVITIES & RESPONSIBILITIES:

• Promote a clean, safe, healthy and friendly work environment for employees and guests; report and direct safety issues to Safety Committee.
• Prepare credit applications for new vendor accounts.
• Maintains vendor information in the accounting and purchasing systems as assigned.
• Receives invoices and matches invoices with purchase order, receiving document, and check request as appropriate.
• Coordinates with Purchasing, Receiving, and other departments to secure any missing paperwork.
• Reports ongoing deviations from procedure to management for process improvement.
• Obtains proper approval on all invoices prior to processing for payment.
• Processes invoices in the computerized purchasing system ensuring that the processed amount matches the actual payment amount.
• Processes and uploads invoice batches into the accounts payable module of the accounting system.
• Processes all invoices in the accounts payable module of the accounting system either from a batch upload through the purchasing system or by manual entry when appropriate.
• Posts all invoices to the general ledger module in the accounting system.
• Makes recommendations to management regarding timing of payments to vendors.
• Generates and issues vendor checks.
• Enters data for vendor payments and payroll checks paid by a manual check.
• Prepares and maintains all necessary accounts payable ledgers, journals, and schedules in an accurate timely manner.
• Reviews and processes accrual entries for end of period closures as appropriate.
• Supports processing of 1099 information at year end.
• Participates in the audit process providing support as necessary.
• Maintains confidentiality of all financial accounting records and materials.
• Complies with applicable company policies and procedures.
• Other duties as assigned.

POSITION REQUIREMENTS (objective educational or technical training required; skills; and years of experience):

• High school graduate; some college accounting courses preferred.
• Minimum two years accounts payable experience.
• Minimum two years computer experience to include accounts payable, Excel, and word processing.
• Experience with Stratton Warren Purchasing software and Sage 100 Accounting software preferred.
• Ability to accurately maintain and analyze accounts payable records and data.
• Ability to maintain good working relationships with vendors and work associates.
• Must pass and remain in compliance with Coquille Gaming Commission background check and drug free work place policies

PHYSICAL DEMANDS/WORK ENVIRONMENT (the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential job functions):

Ability to work weekends, holidays and evening hours as business demands. While performing duties of this position, employee is required to sit for extended periods, and frequently walk, and use hands to; finger, handle, or feel objects, tools, or controls. Ability to manage stress appropriately, make decisions under pressure, manage anger, fear, hostility and violence of others appropriately. The casino work environment may expose you to second hand smoke on a regular basis.

This description of duties, responsibilities and requirements is a summary, and is not intended to include all that may be assigned or required.

The Mill Casino • Hotel & RV Park is owned by the Coquille Indian Tribe. Team members at The Mill are eligible for a comprehensive health care benefit, generous time off policy, 401-K retirement with 4% company match and other benefits.