What are the responsibilities and job description for the Office Coordinator position at Centerline Drilling Inc?
About Us:
Centerline Drilling Inc. is a family-owned and operated general contracting company based in Central Oregon, specializing in heavy civil construction, including renewables, substations, and transmission projects across the Pacific Northwest. With over 15 years of experience in the power line industry, we’ve perfected our craft and prioritize efficiency to ensure smooth operations and exceptional performance. We value our skilled team and foster a positive, supportive environment where happy employees, colleagues, and customers are the foundation of our success.
Position Overview:
The Office Coordinator will have a diverse range of responsibilities, including managing receipts, coordinating office tasks, and assisting with administrative duties. This role will require someone who is detail-oriented, efficient, and has excellent communication skills to manage multiple tasks and support both the finance and general office functions.
Key Responsibilities:
- Manage receipts, ensuring they are accurately recorded and properly filed.
- Request approvals for receipts and expenses from employees and departments.
- Gather additional information from employees when receipts or expenses require clarification or more details.
- Enter receipts into QuickBooks and ensure all transactions are recorded in a timely manner.
- Use reference material to update and maintain spreadsheets and financial statements.
- Assist in new vendor setup by calling and confirming vendor details and gathering any additional required information.
- Greet visitors, answer incoming phone calls, and direct inquiries to the appropriate person or department.
- Manage email correspondence, ensuring that messages are addressed promptly.
- Assist in coordinating general office tasks, including managing supplies, scheduling meetings, and organizing office resources.
- Maintain an organized filing system for both digital and physical records.
- Other tasks as assigned.
Qualifications:
- High attention to detail with a strong ability to manage multiple tasks at once.
- Experience with Microsoft Excel (spreadsheet management, data entry, etc.).
- Strong communication skills, both written and verbal, with the ability to interact with vendors, employees, and visitors.
- Ability to maintain confidentiality and handle sensitive financial information.
- Strong organizational skills and ability to stay on top of administrative tasks.
- Previous experience in accounts payable or general office coordination is a plus.
- Friendly, professional, and adaptable in a fast-paced environment.
- Experience with QuickBooks Desktop is a plus but not required.
Why Join Us?
- Competitive Hourly Wage: Enjoy a competitive pay rate that reflects your skills and experience.
- Health Insurance: Comprehensive health coverage to support your well-being.
- Employee Assistance Program: Access to resources for personal and professional support.
- Overtime Opportunities: Potential for additional earnings through overtime.
- Growth Opportunities: Room for advancement within the company as we continue to grow.
- PTO: Paid time off to help you recharge and maintain a healthy work-life balance.
- Great Team: Join a fun, collaborative, and supportive team that values a positive work environment
Job Title: Office Coordinator
Location: Prineville, Oregon
Job Type: Full Time,
Schedule: Monday-Friday 7:00am to 3:30 pm
Department: Finance & Administration
Reports to: Accounts Payable Manager
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- Employee assistance program
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- No nights
- No weekends
- Overtime
Work Location: In person
Salary : $20 - $25