What are the responsibilities and job description for the Administrative Assistant/Construction Contract Administrator position at Centerville Enterprises LLC?
Job Summary
We are seeking a dedicated and organized Administrative Assistant/Construction Contract Administrator to support our team in a fast-paced construction office environment. The ideal candidate will have construction experience, possess strong clerical skills, and a customer service-oriented mindset. This role is essential for ensuring smooth daily operations and providing excellent support to both staff and clients. Experience with the industrial construction industry, PennDOT, ECMS systems is preferred.
Duties
- Manage front desk operations, including greeting visitors and answering phone calls with professionalism and courtesy.
- Perform clerical tasks such as filing, data entry, and maintaining organized electronic and physical records.
- Must be able to perform multiple assignments; meet deadlines with changing priorities; and balance the needs of multiple projects.
- Assist in scheduling appointments, meetings, and coordinating office activities.
- Work with sales and production to coordinate shipment of supplied goods.
- Prepare and maintain all necessary documents for contracts and sales orders.
- Provide administrative support to team members by preparing documents, reports, and presentations as needed.
- Handle customer inquiries efficiently, ensuring a high level of service is maintained at all times.
- Utilize computer software for various tasks, including word processing, spreadsheets, and database management.
- Maintain office supplies inventory and place orders when necessary to ensure the office runs smoothly.
- Assist with the scheduling and transportation or shipment of products.
Skills
- Proficient in computer literacy with experience in office software applications (e.g., Microsoft Office Suite).
- Must be familiar with Online Quickbooks.
- Strong clerical skills with attention to detail and accuracy in data entry tasks.
- Excellent customer service skills with the ability to communicate effectively both verbally and in writing.
- Demonstrated phone etiquette skills for handling inquiries professionally.
- Ability to multitask and prioritize responsibilities in a dynamic work environment.
- Preferred knowldege of the industrial construction industry, PennDOT, and ECMS systems or similar administrative roles is preferred.
If you are a motivated individual looking to contribute to an efficient office environment for a growning company, we encourage you to apply for this exciting opportunity!
AAP/EEO Statement: This Company is an Equal Employment Opportunity Employer that provides opportunities without regard to any protected classes under applicable law.
Job Types: Full-time, Part-time
Pay: $18.00 - $25.00 per hour
Expected hours: 24 – 40 per week
Benefits:
- Flexible schedule
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Work Location: In person
Salary : $18 - $25