Senior HR Generalist

COIC’s Admin Department is expanding and looking for an additional Senior Human Resources Generalist. This position will be based in Bend, OR. The successful applicant will have broad experience administrating the HR role including Leave, Benefits, Investigations Class and Comp practices and Recruitment. $4,575.00 - $8,023.00/Monthly, DOE and Qualifications. HR experience in local government or non-profit a plus. Come join the COIC team and work for a growing organization serving and doing great things in Central Oregon!

COIC Mission:
COIC supports the region as a trusted leader and partner, helping communities identify and address their unique and common needs through collaboration, shared service delivery, technical assistance, information sharing, and resource development.

Job Purpose:
The Senior Human Resources Generalist performs a wide-range of complex administrative and technical services to support the organization. This position performs tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; recruiting & hiring; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development. This position also serves as backup for processing payroll. This position reports to the HR Manager and works closely with department managers, administrators, and supervisors.

Diversity and Inclusion:
COIC values the diversity of the people we hire and serve. We are committed to creating a diverse environment and fostering a workplace in which individual differences are appreciated, respected, and responded to in ways which elevates the delivery of our services to Central Oregon Communities.This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position. Additional duties and tasks can and will be assigned as needed or required.
Employment remains AT-WILL at all times.

ESSENTIAL FUNCTIONS:
A person employed in this position must possess the capability to perform the following duties to be considered for this position. The duties are essential functions requiring the critical skills and expertise needed to meet job objectives.

General:

• Process and maintain accurate records in compliance with applicable law; protect sensitive and confidential employee data, information, and files;
• Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; administer policies and procedures;
• Perform research, compile, analyze, and create customized reports and documents;
• Respond to in-person inquiries from employees and attend in-person meetings and interviews at a variety of office locations in Central Oregon;
• Process and maintain records for a variety of technical functions including but not limited to classification and compensation, evaluations, workers compensation claims, unemployment claims,
• Handle employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff;
• Attend and participate in employee disciplinary meetings, terminations, and investigations;
• Develop and maintain effective and harmonious and reasonable work relationships with others.
• Work with a wide range of personalities. Maintain and promote positive and professional standards in representing the organization in the community and amongst employees.
• Maintain regular and predictable work attendance in accordance with COIC policies.

Leave Management:

• Interpret and administer leave of absence programs, including but not limited to, FMLA, OFLA, and Oregon Sick Leave in accordance with federal and state law;
• Complete documentation, track timecard data and hours, review and determine eligibility, advise employees and respond to inquiries regarding protected leaves and medical accommodations;
• Review requests for extended leaves of absence; document and refer requests to HR Manager or appropriate staff for approval;

Recruiting:

• Recruit, interview, and facilitate the hiring of qualified job applicants for open positions; collaborate and communicate with department managers and supervisors on hiring processes;
• Administer recruiting processes including: job posting and advertisements, reviewing/screening applicants, ensuring compliance with applicable laws, and maintaining candidate correspondence and records;
• Acquire background checks and employee eligibility verifications; maintain records for safety-sensitive positions including drug & alcohol testing;
• Coordinate new hire orientation, onboarding, and employee recognition programs;

Benefits Administration:

• Perform benefits administration, including claims resolution, change reporting, approving invoices for payment and communicating benefits information to employees;
• Coordinate health, life and disability insurance as well as other voluntary benefit enrollments and communicate with service providers concerning administration of programs;
• Administer open enrollment activities annually and enroll newly eligible employees in benefits; maintain and audit enrollment files;

Learning and Development:

• Research and design training programs to provide professional development to departments;
• Review, track, and document compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, new hire and annual training, professional licensure, and aptitude exams and certifications;
• Maintain knowledge of trends, best practices, and new technologies in human resources and talent management;

OTHER DUTIES MAY INCLUDE:

• Coordinate programs for employee safety, wellness, and health;
• Update and maintain Human Resources web pages for employee resources;
• Serve as a backup to payroll processing;
  • Process highly detailed and accurate payroll data including deductions, benefits, and taxes;
  • Assist in running and preparing payroll reports, updating payroll records and systems, updating leave accruals and other payroll related functions;
• Performs other duties as assigned;

Required Skills:

• Strong written and verbal communication, administrative, and organizational skills.
• Ability to exercise good judgement in a variety of situations.
• Ability to process important documents with rare occurrences of errors.
• The ability to work independently on projects, from conception to completion.
• Champion diversity, equity, and inclusion practices at all times.
• Must have ability to work under pressure, analyze issues, shift priorities, and navigate ambiguity successfully in a fast-paced environment.
• Ability to effectively interact and communicate over the phone and through written correspondence.
• High level of interpersonal skills and ability to handle sensitive and confidential situations and documentation with discretion.
• Proven ability to work with colleagues at all levels within an organization from entry level positions to executive leadership.
• Proficient with Microsoft Office Suite (Excel, PowerPoint, Word) and strong technical skills with cloud based services including Human Resources Information Systems.
• Strong understanding of HR processes and legal requirements.
• Intermediate knowledge of all, and advanced knowledge of two or more of the following:
  • Protected leaves (FMLA, OFLA) and applicable laws
  • Workers comp including work restrictions and return to work processes
  • Benefits administration
  • Workplace investigations
  • Classification and compensation practices
  • Recruiting processes, laws & regulations

Education Requirements:
This position requires an Associate’s Degree in Human Resources, Business Administration, Law, or a related area of study, plus four (4) years of relevant work experience performing Human Resources functions including but not limited to protected leave administration, learning and development activities, HRIS administration, etc.; or any satisfactory combination of relevant experience and training.

Preference given for the following:
•Certification from HRCI, SHRM, or other similarly credentialed certifying body.
•Bachelor's Degree in Human Resources.

Physical Requirements:
While performing the responsibilities of the job, the employee is required to clearly communicate in person, over the telephone, and using electronic forms of communication such as e-mail. Vision abilities required by this job include close vision to read printed materials and a computer screen. The employee is frequently required to stand, walk, sit; use hands for fine manipulation, handle or feel, reach with hands and arms using a keyboard, and may occasionally carry and lift items of up to 20 pounds. The employee is occasionally required to climb or balance, and to stoop, kneel, crouch or crawl. Some driving and meetings between all COIC locations throughout Central Oregon. Reasonable accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Work Environment:
In an office setting primarily in a climate controlled open environment with minimal safety/hazard potential. The noise level in the work environment is usually low to moderate.

COIC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Salary : $4,575 - $8,023