Finance and Operations Officer

Finance and Operations Officer/Legal Administrator

For over 55 years, CGA Law Firm has proudly served York and Adams Counties. Our commitment to our community has solidified our reputation as a premier full-service law firm. At CGA, we offer innovative legal solutions tailored to meet the diverse needs of our clients.

Position Overview:

CGA seeks a highly skilled business professional to oversee daily operations, ensuring efficiency, productivity, and compliance with legal and regulatory standards. This role requires exceptional financial management skills to support and advance the firm's objectives, optimize operational processes, and enhance overall team performance. The Finance and Operations Officer will participate in the day-to-day operations of the firm, ensuring smooth and efficient processes across all departments and practice groups. Key responsibilities include financial management, operational management, and execution of operational procedures. Additionally, this role will foster a positive and collaborative work environment to fulfill CGA Law Firm’s mission and core values of providing exceptional legal services and being a force for good in the community.

Key Responsibilities

Financial and Budget Management

• Oversees the financial budget, ensuring accurate and timely reporting, monthly billing and accounts receivable management.
• Provides strategic leadership and management across key functional areas, including accounting and front-end operations.
• Works collaboratively with firm executives and HR on the strategic selection and negotiation of employee benefit programs, ensuring alignment with firm goals, cost- effectiveness, and regulatory compliance.
• Functions as a business partner and advisor on fiscal management, cash flow and profitability.
• Manages contract and price negotiations with office vendors, service providers, and building owners.
• Consults with outside accountants and auditors for the production of audits and reports both internal and those required by law.

Operational and Strategic Management

• Coordinates with the IT on informational technologies and software needs.
• Drafts and implements operational policies and practices to ensure quality services and efficiencies in best practices.
• Reviews and analyzes current policies and practices to identify opportunities for improvement.
• Participates in the strategic planning to identify and accomplish short and long-term organizational goals.
• Partners with HR and firm leadership to update and maintain office policies and procedures as needed.

Office Management and Culture

• Attends regularly scheduled office meetings as assigned, keeping minutes as required.
• Coordinates with HR and firm leadership to ensure performance evaluations are aligned with the budget and objectives.
• Assists HR and IT with training on operational procedures.
• Supports HR in the discipline and termination of staff as needed, in accordance with firm policy and procedures.
• Performs other duties as assigned.

Qualifications:

• Demonstrated experience managing financials, overseeing operations, and optimizing processes to drive continuous improvement, preferably within a law firm.
• Superior written and verbal communication skills.
• Excellent interpersonal and client service skills.
• Attention to detail for accurate and confidential managing of client funds in accordance with the PA Rules of Professional Conduct.
• Strong analytical skills with aptitude for making informed decisions based on data analysis to enhance operational performance.
• Ability to organize, prioritize, and appropriately delegate competing demands.
• Proven aptitude to lead and motivate teams, setting and achieving goals aligned with the firm's vision.
• Proficiency in MS Office Suite.
• SurePoint and FileVine software experience is highly desirable.

Experience

• A minimum of 5-7 years of senior management experience in professional services required.
• Law firm experience preferred.
• Bachelor’s degree in business administration, finance or related field required.
• Master of Business Administration (MBA) or a related field is preferred.
• Job Type: Full-time; Primarily on-site York, Pennsylvania