Floating Legal Assistant/Paralegal

At CGA Law Firm, we understand that delivering outstanding legal services requires more than just experience—it requires a talented team of professionals.

Job Summary
We are seeking a proactive and detail-oriented individual to join our team as a Floating Legal Assistant/Paralegal. The ideal candidate will enjoy providing administrative support to multiple practice areas and cover for vacancies to ensure the smooth operation of the firm.

Key Responsibilities:

· Provide administrative support to attorneys and paralegals, including scheduling appointments, managing calendars, and making travel arrangements.

· Prepare legal documents, correspondence, and presentations with accuracy and attention to detail.

· Assist with file management, including organizing and maintaining physical and electronic files.

· Conduct legal research and compile relevant information as needed.

· Assist with billing and invoicing processes.

· Communicate with clients, opposing counsel, and other parties in a professional and courteous manner.

· Perform general office duties, such as answering phones, responding to emails, and greeting visitors.

· Support internal committee meetings, taking notes and managing agendas.

· Assist in drafting legal documents such as pleadings, motions, discovery requests, and responses under the supervision of attorneys.

· Assist in the preparation for trials, hearings, and closings by organizing and summarizing case materials.

· Review and analyze legal documents and contracts.

· Coordinate with court personnel, clients, and other parties to schedule hearings, depositions, and meetings.

· Assist attorneys and paralegals in legal research using online databases and other resources.

· Adhere to confidentiality and data protection policies at all times.

· Listen to dictations and prepare documents with tracked changes/edits.

· Other duties as assigned.

Qualifications

· Paralegal certificate or equivalent qualification preferred.

· 3-5 years of previous experience in a legal or administrative role is highly desirable.

· Knowledge of law practices, legal records, document development processes, and legal procedures.

· Proficiency in Microsoft Office Suite and legal software applications.

· Excellent organizational and time management skills.

· Strong attention to detail and accuracy.

· Excellent communication skills, both written and verbal.

· Ability to work independently and prioritize tasks effectively.

· Proven ability to thrive in a fast paced environment and consistently meet tight deadlines with precision and efficiency.

· Professional demeanor and positive attitude.

· Extensive knowledge of legal terminology and procedures is preferred.

· Bilingual candidates (English/Spanish) are desirable.

Job Type: Full-time

Pay: $21.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $21 - $24