What are the responsibilities and job description for the ADMINISTRATIVE ASSISTANT FACILITY position at CGL Facility Management, LLC?
Description
CGL is a provider of justice facility planning, design, and program management and maintenance solutions to justice facilities and other public facilities throughout the U.S. and internationally. CGL Facility Management, LLC provides comprehensive contract facility maintenance services to commercial clients. A Brief Overview Provide administrative support and personal assistance to the staff by relieving staff of administrative details, coordinating workflows and taking initiative in staff's absence. Screen incoming mail, email, phone calls and correspondence directly resolving issues, if possible, and knowing when to seek guidance. What you will do
- Handles office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
- Provides real-time scheduling support by booking appointments and preventing conflicts as needed.
- Maintains polite and professional communication via phone, e-mail, and mail.
- Sets-up and manage conference calls and meetings, including the preparation and organization of meeting space and materials in advance :
- Orders food for business meetings (breakfast / lunch, etc.).
- Prepares agenda in advance.
- Streamlines communication process for team.
- Composes correspondence / reports for own or signature.
- Arranges essential mail in priority action order for staff
- Checks deadlines on incoming requests and put preliminary work in play.
- Processes replies on own initiative or from staff dictation or notes.
- Researches, drafts or abstracts reports.
- Handles all phone inquiries, arranges callbacks to protect staff time and provides back-up materials for callbacks.
- Conducts phone surveys / inquiries as needed and route calls elsewhere as needed.
- Takes initiative on requests and inquiries of administrative nature.
- Updates and pursue delegated tasks to ensure progress towards deadlines.
- Develops and maintains periodic reports for management and meetings as requested.
- Accepts all incoming packages and direct to appropriate individuals.
- Acts as office reception to all visitors and clients.
Qualifications
CompensationWe are committed to offering competitive and equitable compensation. Final salaries will be determined based on factors such as geographic location, skills, education, licenses, certifications, and / or experience. In addition to these factors we believe in the importance of pay equity. Hiring at the top of the range is reserved for exceptionally qualified candidates. We consider internal and external factors as a part of every final offer. We also offer a generous total compensation and benefits package.Benefits A competitive salary is only one part of your total rewards. We also offer a comprehensive benefits package, including paid time off, medical, dental, life and disability insurance, HSA / FSA accounts, retirement, rewards programs, and so much more! Click Here for Benefits Overview (https : / / www.huntmilitarycommunities.com / careers / benefits) https : / / www.huntmilitarycommunities.com / careers / benefits You must be able to pass a drug, background screen and physical abilities test / motor vehicle record check (if one is required per the position). EEO / ADA The Company and its affiliates provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
