Executive Assistant

CHAOS Inc. is a global technology company delivering next-generation capabilities to the defense and critical industrial sectors. Founded in 2022 by a seasoned leadership team, CHAOS has quickly become the place where world-class multi-disciplinary engineers come to build mission-critical technologies. CHAOS has a mission-focused culture, dedicated to solving the toughest technical challenges. Its unique agile engineering approach enables rapid prototyping, while deep partnerships with defense and industry ensure real-world solutions.

Role Overview:

We’re looking for a sharp, trusted right hand to two of our C-level Executives; someone who thrives in fast-paced environments, anticipates needs before they arise, and keeps the wheels turning behind the scenes. This is a key role at a fast-growing defense tech company, ideal for someone who has supported C-level execs in high-growth tech, aerospace, or defense settings.

As an Executive Assistant, you’ll be a critical force in keeping schedules, priorities, and high-level engagements running smoothly. You’ll juggle fast-moving calendars, coordinate high-stakes meetings, and make sure no detail slips through the cracks. This is more than an administrative role—it’s about partnership, discretion, and being a steady hand in a highly dynamic environment!

Responsibilities:

• Serve as a close partner to our Chief Financial Officer (CFO) and Chief Growth Officer (CGO), handling a wide range of administrative and strategic support with professionalism and a sense of calm under pressure.
• Own the calendars of our CFO & CGO —scheduling, prioritizing, and shifting meetings across multiple time zones with ease.
• Coordinate executive travel and high-level meetings, ensuring every detail is covered from logistics to prep materials.
• Draft, edit, and organize reports, briefings, presentations, and communications for both internal and external audiences.
• Act as a liaison between these execs and key stakeholders: team members, board members, government officials, and external partners.
• Plan and execute executive-level events, board meetings, and offsites—start to finish.
• Handle sensitive information with a high level of discretion and sound judgment.
• Stay on top of strategic projects by helping track action items, conducting research, and coordinating with cross-functional teams.
• Work 4-5 days per week onsite out of our office in Los Angeles (Hawthorne), California. 

Minimum Requirements:

• 6 years of experience supporting a C-suite leader—ideally in a high-growth tech, aerospace, or defense environment
• Master multitasker with excellent organizational and prioritization skills
• Confident communicator, both in writing and verbally—able to craft polished executive materials and build rapport across audiences
• Comfortable navigating high-stakes, fast-moving situations with discretion and professionalism
• Strong working knowledge of Microsoft Office, especially Outlook, PowerPoint, and Excel; experience with project management tools is a plus

Preferred Requirements:

• Familiarity with the defense, aerospace, or general tech industry
• Strong emotional intelligence and a collaborative, low-ego approach to building relationships across all levels

Why CHAOS?

• Health Benefits: Your medical, dental and vision benefits will be 100% paid for by the company
• Additional benefits: life, FSA, HSA, 401k ( Company match), and more
• Our Perks: free daily lunch, ‘No meeting Fridays’, unlimited PTO (for exempt employees), casual dress code
• Compensation Components: competitive base salaries, generous pre-IPO stock option grants, relocation assistance (coming soon!) annual bonuses
• Company Size: 100 employees and counting!
• More About Us: We're building the next generation of aerospace, defense and critical industry technologies with a seasoned team of mission-focused individuals. We were founded in June 2022 and our goal is to become the platform where world-class engineers come to solve critical, real-world problems. We use agile engineering approaches which enable rapid prototyping, deep partnerships with the defense industry ensuring real-world application, and our newly-invented Coherence platform (through which we’ve made a fundamental breakthrough) improves sensor performance and decision-making in real-time. As of September 2024 we have raised ~$240M with 8VC and Accel as leading investors. With a managing team that includes Epirus’ founding members (responsible for building a $1.5B company from scratch) key drivers from Palantir (instrumental in Palantir’s growth to $1B in revenue), we are well-positioned to become one of the fastest growing companies to date!

The stated compensation range reflects only the targeted base compensation range and excludes additional earnings such as bonus, equity, and benefits. If your compensation requirements fall outside of the range, we still encourage you to apply. The salary range for this role is an estimate based on a range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations.

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