Manager, Office Administration and Executive Assistant

For 75 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.

Job Summary

Lead office-related administrative and operational support and services to the Site Director and senior staff. Work with confidential information, prepare reports and presentations, manage schedules, calendars and travel arrangements, plan and coordinate events, oversee the maintenance of Malvern and Wayne offices as well as assist with special projects as directed. Manage office space and administrative support staff. Lead internal employee activities, Corporate Social Responsibilities, and site communications and manage budgets for the same.

Essential Duties and Responsibilities

• Provide advanced administrative support to the Site Director and Site Leadership Team which includes calendar, meeting, and event coordination; expense reports; travel booking; proactive management of priorities, other projects as assigned.
• Arrange and conduct meetings for the Site Director
• Prepare agendas, publish minutes, track action items
• Maintain conference room calendars, set appointments and resolve conflicts.
• Partner with Facilities Department in the assignment of workstations, cubicles, and offices to ensure efficient space utilization
• Oversee Corporate Citizenship participation : organizing and running charity focused events, taking photos, posting on internal social media and TV screens, attending monthly corporate giving program meetings, acting as liaison between corporate program and sites to achieve charitable giving goals.
• Oversee the Employee Activities committee : scheduling and running monthly team meetings, organizing and running onsite employee activities, manage budget for team.
• Supervise and coach administrative support staff. Assign Administrative team support as appropriate throughout sites.
• Recommend, review and approve personnel actions, including hiring, promotions and raises. Interview and select qualified non-exempt level departmental personnel, as necessary.
• Identify training and development needs of direct reports. Provide training and / or monitor training programs to ensure ongoing effectiveness.
• Monitor performance of direct reports. Provide regular coaching and counseling.
• Prepare and deliver salary and performance reviews; review and approve performance and salary appraisals initiated by direct reports.
• Answer questions related to office operations and established policies and procedures.
• Corporate Communications lead for site : publish quarterly site newsletter, update internal site
• SharePoint page, draft and publish communications from Site Director and / or Site Leadership.

Desired Skills :

Job Qualifications

substitute for the specific education and experience listed above.

database applications required.

PHYSICAL DEMANDS :

such as a calculator, copy machine, and computer printer.

information.

WORK ENVIRONMENT :

Compensation Data

The pay range for this position is $90,000 to $93,000. Please note that salaries vary within the range based on factors including, but not limited to, experience, skills, education, and location.

About Biologics Testing Solutions

With more than 50 years of experience and proven regulatory expertise, the Charles River Biologics group can address challenging projects for biotechnology and pharmaceutical companies worldwide. Offering a variety of services such as contamination and impurity testing, protein characterization, bioassays, viral clearance studies and stability and lot release programs, we support clients throughout the biologic development cycle, from the establishment and characterization of cell banks through preclinical and clinical studies to marketed products. Whether clients need stand-alone services, a unique package of testing, or insourced support, our Biologics group can create a custom solution to suit their needs.  Each year more than 20,000 biologic testing reports are sent each and over 200 licenses products are supported by our biologics testing solutions team.

About Charles River

Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.

With over 20,000 employees within 110 facilities in over 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world.

At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly worked on 80% of the drugs approved by the U.S. Food and Drug Administration (FDA) in the past five years.

We’re committed to providing benefits that elevate your quality of life.  Based on your position these may include :   bonus / incentives based on performance, 401K, paid time off, stock purchase program, Health and wellness coverage, employee and family wellbeing support programs, and work life balance flexibility.

Equal Employment Opportunity

Charles River Laboratories is an Equal Opportunity Employer - all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, veteran or disability status.

It is unlawful in some states (including Massachusetts) to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

If you are interested in applying to Charles River Laboratories and need special assistance or an accommodation due to a disability to complete any forms or to otherwise participate in the resume submission process, please contact a member of our Human Resources team by sending an e-mail message to crrecruitment_US@crl.com. This contact is for accommodation requests for individuals with disabilities only and cannot be used to inquire about the status of applications.

For more information, please visit www.criver.com.

Salary : $90,000 - $93,000