Facilities Senior Projects Coordinator

JOB SUMMARY
Performs responsible administration and coordination associated with a specific, assigned area of discipline, requiring the exercise of judgment, and tact in day-to-day activities. Responsibilities include organizing, coordinating, and tracking projects that significantly impact other County departments and/or the general public.

ESSENTIAL JOB FUNCTIONS

• Organizes, coordinates, monitors, and evaluates various short and long-term projects as assigned. 
• Gathers and tracks all project information such as schedules, data requests, assignments, tasks, and project meetings.  
• Coordinates communication with project stakeholders; provides regular status reports; identifies project timeline risks; seeks to mitigate timeline delays.
• Provides detailed and accurate written reports on all related work activities, including annual, monthly, and special status reports as required. 
• Manages record keeping; prepares correspondence and program-related paperwork and reports; retains and updates databases. 
• Utilizes project scheduling and control tools to monitor project plans, work hours, budgets, and expenditures.  
• Communicates relevant project information to the client and project team. 
• Research feasibility, best practices and other project issues assigned and makes recommendations. 
• May serve as department representative in various outside organization meetings. 
• Performs basic administrative duties including written reports, memorandums, letters, and electronic correspondence, interaction with vendors, and communication through telephone and meetings. 
• Provides exceptional customer assistance, problem-solving, and/or complaint resolution by all forms of communication.

Education and Experience:
An equivalent combination of relevant training, education and experience:

• Associate’s Degree
• Three (3) years of experience in area of assignment

Licenses and/or Certificates:

• Depending on assignment:
  • Must maintain a valid driver’s license.

• Knowledge of departmental policies, plans, and procedures.
• Knowledge of modern office practices, plans, and procedures.
• Knowledge of Microsoft Word, Excel, PowerPoint, and other job-related computer programs and software applications.
• Knowledge of project management methodology and tools. 
• Knowledge of County codes, ordinances, and federal, state, and local administrative regulations governing assigned areas of discipline. 
• Knowledge of operations and practices of local government; ability to analyze and interpret departmental functions, procedures, and policies. 
• Knowledge of business English, spelling, and grammar. 
• Strong analytical and research skills. 
• Strong written and oral communication skills to include public speaking. 
• Skill in prioritizing and organizing work.
• Skill in the use of office equipment such as a computer, multi-line telephone system, scanner, fax machine, and copier.
• Ability to ascertain priorities and meet deadlines and objectives. 
• Ability to develop effective proposals. 
• Ability to maintain accurate records and reports. 
• Ability to establish and maintain effective working relationships and interact with the public in a positive and effective manner; to work well in teams; be self-motivated and receive and execute direction. 
• Ability to operate a motor vehicle. 
• Ability to provide internal/external guidance and customer assistance via all forms of communication.
• Ability to develop and execute training materials for a wide range of audiences. 
• Ability to make decisions recognizing established precedents and practices and to use resourcefulness and tact in solving new problems. 
• Ability to exercise judgment and discretion in applying and interpreting department rules, regulations, policies, and procedures. 
• Ability to use computers for data entry, word processing, and/or accounting purposes.
• Ability to author reports, business correspondence, and procedure manuals. 
• Ability to establish and maintain effective working relationships with managers, service providers, other employees, and the general public.

PHYSICAL DEMANDS
Walking, sitting, hearing, seeing up close, talking, standing, finger movement, repetitive motions. 

WORK ENVIRONMENT
Work is primarily may be performed indoors and outdoors and requires some exposure to environmental changes (e.g., outdoor weather and/or field conditions, warehouses, covered loading docks, garages, etc.) or irate customers, extreme noise, odors, heights and/or dust.

RISK/SAFETY CONDITIONS
The position requires some exposure or risk related to physical and/or mental health and safety (e.g., exposure to environmentally hazardous material, assault and battery, heavy equipment, communicable disease, etc.).

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.   Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.  Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. 

Charlotte County is an Affirmative Action/ADA/Veterans’ Preference and Equal Opportunity Employer. Women, minorities, and persons 

with disabilities are encouraged to apply.

Salary : $25 - $33