What are the responsibilities and job description for the Office Manager position at Charlotte Knights?
Title: Office Manager
Organization: DBH Charlotte (dba Charlotte Knights)
Reports to: Knights Chief Operating Officer and General Manager
Summary of Responsibilities:
The Office Manager ensures the efficiency of the front office by greeting and directing visitors either over the phone or in person, answering general questions, and ordering and maintaining office and break room supplies. This position also assists the Knights' Chief Operating Officer, General Manager and DBH Finance and may do special projects with other departments as requested.
Essential Functions of the Job:
- Answer multi-line telephone system and forward calls to appropriate office personnel
- Greets and directs visitors
- Order, organize, and ensure all office supplies are on hand and that all office machinery are in good working order
- Coordinate service calls for office equipment repair
- Order supplies for the breakroom and ensure cleanliness
- Assist the Chief Operating Officer and General Manager in day-to-day activities such as correspondence, scheduling appointments, and coordinating travel arrangements
- Assist DBH Finance by handling activities such as handling bank deposits, gameday cash operations (if applicable), manual check creation, facilitating invoice and spend approvals, and interacting with vendors
- Assist in onboarding and processing payroll for seasonal employees and ensure compliance with all relevant trainings and policies
Education and Experience Preferred:
- Associate or Bachelors degree
- 3-5 years experience in an office environment
- Strong knowledge of Microsoft Office
- Administrative experience supporting multiple people and departments
- Experience working in an accounting environment
- Excellent organizational skills, attention to detail and ability to multitask
- Ability to maintain confidentiality and professionalism
Minimum Education and Experience Required:
- High School Diploma/GED
- 1-2 years experience in an office environment
- 1-2 years’ experience in Accounts Payable
- Experience and knowledge of Microsoft Office and Excel
- Ability to use a multi-line phone system
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
