Administrative Clerk - Safety

SUMMARY:

Under the direction of the Safety, Security & Risk Manager and Safety & Risk Compliance Coordinator, the Safety, Security & Risk Administrative Clerk performs responsible administrative and clerical work for the department, including reviewing and filing incident and collision reports, security activity logs, drug testing records, driver qualification records, and insurance claims records. In cooperation with other department staff, assists in the implementation of the Agency Safety Plan.

ESSENTIAL JOB FUNCTION:

• Maintains driver qualification files, employee safety records, security logs, drug and alcohol records, and insurance and claims documentation in a thorough, complete, secure manner.
• Reviews reports and records for completeness and accuracy.
• Assists with initial insurance claims reporting by ensuring that all reports and documentation are filed in a timely manner.
• Ensures the integrity and confidentiality of department records and assists in the production of department records as required for Open Records Act requests or in legal discovery.
• Ensures that occurrences are logged in the Safety Risk Register and collates related paperwork, including Corrective Action Plans.
• Coordinates closely with other employees, both within the department and in Operations, Training, and Human Resources, to ensure the completeness of records.
• Maintains adequate supplies for the department and coordinates with procurement to order needed items.
• Tracks driver qualification documents to ensure driver eligibility.
• Schedules and coordinates meetings of the Safety Committee and keeps minutes for the meeting.
• Conducts administrative work in support of the department’s initiatives and proposals, including research, gathering quotes, or completing forms.
• As needed, assists in gathering information related to active safety and security investigations, including video surveillance footage, documents from other departments, or statements from employees.
• Prepares information requests to law enforcement, emergency medical services, or other agencies.
• Supports the Agency Safety Plan by promoting a healthy risk and safety culture throughout the organization.
• Performs other duties as assigned.

EDUCATION AND EXPERIENCE:

• The successful candidate will possess a high school diploma, at least two (2) years of verifiable work experience, and will be conscientious, detail-oriented, and willing to learn. Excellent computer and organizational skills are a must.
• A Bachelor’s degree, administrative or clerical experience, or experience in public transit, safety, or insurance is desirable.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES:

• Ability to apply CAT policies and procedures and federal regulations consistently and prudently.
• Ability to quickly learn all necessary rules, regulations, policies, and processes related to core job functions.
• Basic understanding of safety and collision investigations, including ability to identify relevant information and verify completeness of reports.
• Proficiency in computer use, including file operations, typing, and data entry.
• Proficiency in Microsoft Office applications, including Word, Outlook, and Excel.
• Ability to learn and efficiently use video surveillance and computer-aided dispatch (CAD) software.
• Ability to manage multiple deadlines simultaneously and prioritize work.
• Excellent spoken and written communication skills.
• Ability to maintain absolute confidentiality of safety and security information.
• Excellent attention to detail.
• Ability to uphold and promote effective risk management as a crucial part of the organization’s culture.
• Ability to manipulate and analyze data in order to identify loss trends and risk exposures.
• Ability to take initiative to improve systems and processes in coordination with leadership.
• Ability to work well both independently and as part of a team.
• Ability to work successfully with different personality types.

OTHER REQUIREMENTS:

An offer of employment will be conditional on the results of a background check, motor vehicle record review, and pre-employment drug screen. This position requires a valid driver’s license.

DISCLAIMER STATEMENT:

The above statements are intended to describe the general nature and level of work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so qualified. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

A drug-free workplace

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Experience:

• Customer service: 1 year (Preferred)

Ability to Relocate:

• Savannah, GA 31401: Relocate before starting work (Required)

Work Location: In person