Accounts Receivables Clerk

POSITION SUMMARY

The Full-Time Accounts Receivables Clerk at Chesapeake Finishing, Inc. is responsible for assisting in managing day-to-day A/R operations, including preparing invoices, tracking collection activities, and maintaining accurate financial records.    This role also involves collaboration with account managers and field personnel to ensure timely and accurate invoice preparation and processing.

ABOUT OUR COMPANY

We are Chesapeake Finishing, Inc.   We provide Multifamily Renovation services, and we are growing by the day.  Our mission is to enhance multifamily communities and foster lasting client relationships, improving community experiences one project at a time.  We are determined in our pursuit to see every team member reach their personal, professional, and financial goals through the work we do together.  Our core values are the backbone of our business and guide our hiring process: we are client-oriented, transparent, and driven by quality.

 KEY RESPONSIBILITIES

• Invoice Preparation and Processing:
  • Collect invoice details from account managers and field personnel.
  • Create accurate invoices, including AIA (American Institute of Architects) billing for applicable projects.
  • Enter invoices into various client-specific accounting systems as required.

 Accounts Receivable Management:

• • Track and monitor collection activities to ensure timely payment.
  • Report accounts receivable data to directors and ownership as needed.
  • Maintain up-to-date records of all outstanding invoices and payments received.

 Vendor Credentialing and Compliance:

• • Track and update vendor credentialing and insurance requirements for various clients.
  • Ensure compliance with client and vendor policies.

 Collaboration and Reporting:

• • Work closely with the A/R Administrator, account managers, and other internal stakeholders to resolve billing issues.
  • Provide periodic updates and reports on accounts receivable status to leadership.

 General Support:

• • Perform other administrative and financial duties as assigned to support the Accounts Receivable function.

QUALIFICATIONS & SKILLS

The requirements listed below are representative of the knowledge, skill, and/or ability required but are not necessarily all-inclusive.  

• Proficient with Microsoft Office Suite software.
• Excellent organizational skills, attention to detail, and follow-up approach
• Effectively communicate in English with team members, management, and customers in both verbal and written formats,
• Ability to read and interpret documents such as statements,
• Ability to interpret various instructions furnished in written, oral, diagram, or schedule forms.
• Ability to maintain a positive attitude and function well while working in a high-paced and, at times, stressful environment
• Strong analytical and problem-solving skills
• Ability to learn and adapt to unfamiliar processes, procedures, and software.
• Communication Skills: Strong written and verbal communication skills, with the ability to collaborate effectively across teams.

EDUCATION AND EXPERIENCE

• Familiarity with basic construction accounting practices is highly desirable.
• Experience with detailed data entry.
• Prior experience in accounts receivable, invoicing, or general accounting preferred.
• Experience with Foundation Accounting Software is a significant plus.
• Experience with AIA billing and forms (G702/G703) is highly desirable.

 PHYSICAL REQUIREMENTS

• Ability to spend prolonged periods of time standing, speaking, walking, driving, and/or sitting at a desk and working on a computer
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential requirements.

BENEFITS

• Competitive salary and bonus structure.
• Health, Dental, and Vision Insurance are available.
• 401k Program available after 12 months of employment.

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, CFI Group recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business.  We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.

If this position caught your eye, send us your resume, we look forward to hearing from you!