What are the responsibilities and job description for the Administrative Secretary position at Chesterfield County, VA?
Minimum Qualifications
High school diploma or GED; including or supplemented by applicable coursework/education and three years of experience with increasingly responsible administrative support work; or an equivalent combination of training and experience. Public utility and/or construction/contracting background preferred. Proficiency in operating a multi-line telephone and a personal computer, utilizing word processing, spreadsheets, and various other required software. Good knowledge of spelling, punctuation, and grammar necessary for proof-reading documents. Excellent organization skills and positive attitude with the ability to prioritize and handle multiple tasks accurately and under stringent time limits. Provide external and internal customer service in professional and courteous manner. Skills in recordkeeping, organization and tracking deadlines, using initiative, being proactive, and ability to maintain confidentiality on matters is required as applicable. Provide administrative support for all of the Construction Inspection team members, supervisors, section manager, and assistant director with various tasks as assigned. Pre-employment drug testing, FBI criminal background check and education/degree verification required.
Duties
Perform a variety of administrative support duties for the Construction Inspection Sections of the Utilities Department to include data entry; record keeping; invoice processing; creating and maintaining spreadsheets; report and letter preparation; and maintaining office supplies. Answer customer inquiries and direct calls to appropriate staff member. Assist other Sections within Utilities and perform other work as required. This position is part of an approved Career Development Plan (CDP) and offers career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.
Shift
Monday - Friday; 8:30 a.m. - 5:00 p.m.
Work Location
Utilities
Chesterfield County is an Equal Opportunity Employer Committed to Workforce Diversity, Equity, and Inclusion
