What are the responsibilities and job description for the Office Assistant position at Chicago Title of Montana?
Essential Duties and Responsibilities Escrow Assistant
Prior to Closing:
- Order payoffs and final utilities for files; verify payoffs match title commitments.
- Handle all file requirements prior to closing, including but not limited to liens, judgments, and bankruptcy requirements
- Obtain most past and present tax information; ensure current taxes have not been paid.
- Order and follow-up on HOA letters, bylaws, financials, and irrigation.
- Obtain commission information on the real estate agents involved in the transaction.
- Disburse files and verify receipt and accuracy of wires.
- Prepare Power of Attorneys and Quit Claim Deeds when necessary.
- Maintain communication with the Escrow Officer regarding status of the file.
- Handle walk-ins or phone calls when Escrow Officer is unavailable.
- Help other assistants and fill in as receptionist as needed.
Closing
- Assist with entering figures from lender.
- Assist with printing documents for closing.
- Print checks for closing.
- Assist with faxing figures to lenders/Realtors.
After Closing
- Clean out file for shipping of loan package, recordings, follow-up on any money held in escrow, etc.
- Prepare closed out file for scanning.
Benefit Conditions:
- Waiting period may apply
- Only full-time employees eligible
This Company Describes Its Culture as:
- Detail-oriented -- quality and precision-focused
- Aggressive -- competitive and growth-oriented
- Outcome-oriented -- results-focused with strong performance culture
- Team-oriented -- cooperative and collaborative
Work Remotely
- No
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Work Location: In person