What are the responsibilities and job description for the Executive Administrator position at Children's Health?
Executive Administrator
About Us
At Children's Health, our mission is to Make Life Better for Children. Through our cutting-edge treatments and affiliation with UT Southwestern, we deliver extraordinary patient and family experiences. Our commitment to children's health extends beyond our organization into the broader community, working together to create a healthier future for all.
Position Overview
The Executive Administrator provides high-level business support to the CFO enhancing and maximizing the effectiveness of the business area. This role requires exceptional judgment, authenticity, and the ability to handle confidential information while managing key executive engagements and serving as a liaison to the Board of Directors.
Key Responsibilities
- Serve as the primary point of contact for internal and external stakeholders, including Board members, donors, and staff
- Manage complex calendar scheduling, travel arrangements, and meeting coordination
- Draft and prepare executive correspondence and communications
- Coordinate and prioritize special projects and initiatives
- Provide strategic support for executive decision-making and organizational priorities
- Maintain confidentiality and exercise discretion in all matters
- Act as a bridge between the executive's office and internal departments
- Manage and track status of key initiatives and deliverables
Required Qualifications
- Bachelor's degree or equivalent experience
- Minimum 10 years of experience supporting senior-level leaders and executives
- Exceptional communication and interpersonal skills
- Strong project management and organizational abilities
- Demonstrated ability to handle confidential information with discretion
- Advanced proficiency in managing complex schedules and priorities
Preferred Qualifications
- Experience in healthcare or fundraising environment
- Progressive responsibility in administrative and management roles
How to Excel in This Role
- Build and maintain collaborative relationships across all levels of the organization
- Demonstrate initiative and proactive problem-solving abilities
- Maintain effectiveness during organizational changes
- Deliver exceptional customer service to internal and external stakeholders
- Exercise sound judgment based on analysis of multiple information sources
- Manage time and resources efficiently while maintaining attention to detail
Schedule
- Full-time, Monday through Friday, 8:00 AM to 4:30 PM (ONSITE)
Benefits
- 100% employer-paid medical premiums after 3 years
- 4%-10% employee savings plan match based on tenure
- Paid Parental Leave (up to 12 weeks)
- Caregiver Leave
- Adoption and surrogacy reimbursement
Our Commitment to Diversity
As an equal opportunity employer, Children's Health does not discriminate against employees or applicants because of race, color, religion, sex, gender identity and expression, sexual orientation, age, national origin, veteran or military status, disability, or genetic information or any other Federal or State legally protected status or class. This applies to all aspects of the employer-employee relationship including but not limited to recruitment, hiring, promotion, transfer pay, training, discipline, workforce adjustments, termination, employee benefits, and any other employment-related activity.
