What are the responsibilities and job description for the PAYROLL SPECIALIST position at Childrens Law Center of California?

Job Description

Description :

POSITION TITLE : PAYROLL SPECIALIST

Department : Finance

Reports to : Controller

Salary : $65,000-$80,000 / year

Job Snapshot

The Payroll Specialist, reporting directly to the Controller, is responsible for preparing payroll data for bi-weekly processing and providing support to employees with payroll-related inquiries. This hands-on role demands meticulous attention to detail and excellent customer service. Strong organizational and communication skills are essential, along with the ability to research and resolve payroll issues. Additionally, the Payroll Specialist will contribute to the annual 403(b) audit and assist with special projects as needed.

Requirements :

Your Impact on the Mission – Excellence in Advocacy

Preparing payroll data for payroll processing :

Upload employees’ hours from the Mileage Calendar to Paylocity as scheduled.
Run the missing hours report to ensure all hours (including paid time off and time without pay) are entered accurately and timely. Follow up with employees and supervisors to ensure accurate timecards for payroll processing.
Review the hours for all employees who are on leave to ensure accuracy and calculate accruals earned on hours used.
Verify expense reimbursements and mileage reimbursements for accuracy and prepare the data for payroll processing.
Prepare retroactive pay calculation, if available.
Calculate donated vacation hours as needed.
Prepare manual check calculations, such as employee separations and missing hours.

Customer service and other responsibilities

Provide prompt, friendly and efficient customer service to employees who have questions regarding their pay, deductions or the payroll process.

Email step (salary) increase notifications for all employees in the bargaining unit to Director of Operations every pay period.

Reconcile all payroll-related accounts for accuracy and make corrections, if necessary. These accounts include, but are not limited to, union dues, 403b accounts, Metrolink, courthouse parking, payroll disbursements and payroll clearing.

Download payroll general ledger report from Paylocity every pay period.

Assist Payroll Administrator with annual 403(b) retirement audit.

Assist HR in monthly reconciliation and management of all benefits (i.e. medical, dental, supplemental insurances). Assist HR department in correcting any variances.

Assist Payroll Administrator and Controller with special projects, as requested.

The Assets You Possess / Essential Qualifications

3-5 years of experience in payroll processing, including time and attendance module.

Solid interpersonal skills and ability to interface with all employees in different levels, as well as providing excellent customer service.

Strong attention to detail

Strong analytical and problem-solving skills and demonstrated the ability to identify potential problems and make recommendations to improve the process.

Ability to prepare payroll data and reconciliation accurately and timely.

Ability to work quickly and accurately under tight deadlines.

Excellent written and verbal communication skills, and strong organizational skill.

Proficient in Paylocity

Proficient in Microsoft Office applications, especially in MS Excel and Word. Proficient in Mail Merge, pivot tables, and VLOOKUP’s or Index / Match formulas.

Perks Benefits Employees of CLC Enjoy :

Health Wellbeing

Employee Assistance Program

Company-Sponsored Benefits (Medical, Dental, Life Insurance)

Up to 6% employer matched retirement plan

Generous Parental Leave Additional Leave Options

Fitness / Wellness Program

Health Care & Dependent Day Care FSA

Transit Parking Benefits

Growth Development

Durfee Professional Development funds are available for all employees, in good standing, who have been with CLC for at least two years.

Flexibility Additional

Flexible working environment (depending on position requirements)

Paid vacation / sick / holiday time

CLC will pay the current year’s mandatory bar dues for all attorneys employed as of January 31st or any new admittee who has not yet paid bar dues.

Must meet eligibility requirements upon open enrollment

About CLC

CLC is the largest children's legal services organization in the nation, advocating for tens of thousands of children and youth in the Los Angeles, Sacramento, and Placer County foster care systems. We are a powerful voice for our clients, fighting in and out of the courtroom for family reunification, permanence, educational opportunity, health and mental health services, self-sufficiency, and overall well-being. We want all of California’s children to have the support they need to succeed. We work to accomplish this goal through direct legal representation for children, multidisciplinary advocacy and support, and public policy.

Equal Employment Opportunity Commitment : All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender, gender identity, gender expression, age, sexual orientation, disability, individual with disability, medical condition, marital status, ancestry, military status, veteran status, protected veteran status, genetics or any other legally protected group status or non-job related characteristic of an individual as directed by law.

Equal Employment Opportunity—Reasonable Accommodation Assistance : Children’s Law Center of California is committed to maintaining an environment of equal opportunity and affirmative action. If you need a reasonable accommodation to access the information provided by this organization, please contact HRdepartment@clccal.org further assistance regarding job postings.

Salary : $65,000 - $80,000

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