Office Manager and Executive Assistant

The Role:

The Office Manager and Executive Assistant will play a pivotal role in supporting the Executive Leadership Team (ELT) while ensuring the smooth day-to-day operation of our office. This role requires exceptional organizational skills, proactive problem-solving, and the ability to manage multiple priorities with efficiency and discretion. You will serve as a central figure in fostering a productive and collaborative environment, providing both administrative support and operational oversight.

Responsibilities:

Executive Assistant Duties:

• Provide high-level administrative support to the CEO and other members of the ELT.

• Manage calendars, schedule meetings, and coordinate travel arrangements for ELT members.
• Prepare and organize meeting materials, agendas, and presentations for executive-level discussions.
• Take detailed meeting notes and track follow-up actions to ensure accountability and progress.

• Act as a point of contact between executives and internal/external stakeholders, maintaining confidentiality and professionalism.

Office Management Duties:

• Oversee the day-to-day operations of the office to ensure a productive and well-organized environment.

• Manage office supplies, kitchen stock, equipment, and vendor relationships to maintain a functional workspace.
• Serve as the first point of contact for visitors, ensuring a welcoming and professional experience.
• Coordinate company events, meetings, and celebrations, fostering a positive and inclusive office culture.
• Implement and maintain office policies and procedures, ensuring compliance with company standards.

• Coordinate with third parties as needed for IT related issues (i.e. computer issues, network issues, etc)

Administrative Support:

• Support project management efforts by coordinating tasks, timelines, and resources for ELT initiatives.

• Assist with onboarding new employees, including workspace setup and administrative orientation.

• Handle ad hoc administrative tasks and special projects as needed to support the team.

Requirements:

• Proven experience as an Executive Assistant, Office Manager, or in a similar administrative role.

• Exceptional organizational and multitasking abilities, with acute attention to detail.
• Excellent verbal and written communication skills.
• Strong proficiency in Microsoft Office Suite and Google Workspace.
• Ability to handle sensitive information with discretion and maintain a high level of confidentiality.

• A proactive, resourceful, and problem-solving mindset.

Preferred Qualifications:

• Experience in a fast-paced, growth-oriented environment.

• Familiarity with project management tools and systems.

• College Degree

Compensation and Benefits:

• Competitive salary of $65,000 to $85,000, commensurate with experience

• Annual bonus tied to company success and personal performance
• Healthcare benefits available

• Flexible PTO policy